Job Overview
Employment Type
Part-time
Benefits
Paid Time Off
Health Insurance
Professional development opportunities
flexible scheduling
supportive work environment
Job Description
Sacred Hearts Parish is a welcoming religious community dedicated to serving the spiritual and communal needs of its parishioners in Malden. Rooted in the Roman Catholic tradition, the parish emphasizes faith, service, education, and community involvement. With a rich history and a commitment to inclusivity, Sacred Hearts Parish strives to foster a nurturing environment where all members can grow in their faith and participate actively in parish life. The parish offers a range of services, including worship, sacraments, educational programs, and community outreach, all aimed at supporting the spiritual and social welfare of its diverse congregation.
The availabl... Show More
The availabl... Show More
Job Requirements
- Bachelor’s or associate degree
- 3-5 years administrative experience in an office setting
- Proficiency in Microsoft Office
- Knowledge of computer hardware
- Ability to multitask effectively
- Experience handling confidential and sensitive information
- Supportive of the Roman Catholic Church’s mission
- Practicing Catholic in good standing
- Strong service orientation
- Effective communication skills
Job Qualifications
- Bachelor’s or associate degree from a recognized college
- 3-5 years in general office setting with administrative experience
- Proficiency in Microsoft and working knowledge of computer hardware
- Well organized and able to multitask
- Experience handling confidential, sensitive, timely, and critical matters using good judgment, tact, respect and discretion
- Willing to support the mission and vision of the Roman Catholic Church
- Catholic in good standing, practicing and faithful to the Sacraments
- Strong service orientation
- High level of proficiency communicating effectively through email and/or telephone
Job Duties
- Serve as the parish office receptionist, greeting visitors, answering phones, recording accurate messages, and responding to routine inquiries
- Refer complex questions to the Pastor or Administrator as needed
- Manage parish scheduling needs, including booking anniversary Masses and reserving dates as approved by the Pastor or Administrator
- Open, sort, and distribute incoming mail and related materials
- Provide clerical and administrative support to the Pastor, Administrator, Pastoral Associates, and Business Manager, including preparing correspondence, weekly bulletins, and bulk mailings
- Maintain an organized filing system and store permanent records securely
- Monitor and order office supplies in line with budget guidelines
- Maintain a neat, professional, and efficient office environment
- Maintain accurate parish records, including sacramental registers (marriages, baptisms, funerals), new parishioner registrations, and financial contribution logs
- Prepare and issue donation acknowledgment letters to meet IRS requirements
- Keep parishioner census information current using ParishSoft or other designated systems, in collaboration with the Pastor or Administrator
- Maintain volunteer records, ensuring all required documents are completed annually and assist the Business Manager with the CORI checks and Ministerial Code of Conduct forms, and submission to the Diocese
- Coordinate and schedule volunteers (e.g., Eucharistic Ministers, Lectors) as directed by the Pastor or Administrator
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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