Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Exact $19.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Training and development opportunities
Job Description
Advocates is a respected nonprofit organization dedicated to supporting and empowering individuals with disabilities to lead fulfilling and independent lives. The organization is well-known for its commitment to fostering a diverse and inclusive community that celebrates differences and values respect, dignity, and equity among all its members. Advocates offers a range of specialized programs and services aimed at enhancing the quality of life for the people it serves, ensuring they receive the care, resources, and support necessary to thrive in their communities. As a leader in disability advocacy and service provision, Advocates employs professionals who are passionate about making a... Show More
Job Requirements
- High school diploma or GED
- minimum 1 year of administrative or receptionist experience
- ability to communicate verbally and in writing
- proficiency with Microsoft Office Suite
- ability to multitask and organize tasks effectively
- maintain CPR, First Aid, and Safety Care certifications
- ability to work independently and as part of a team
- respect for diversity and inclusion policies
- ability to manage multiple projects simultaneously
Job Qualifications
- High School Diploma or GED and 1 year administrative or receptionist experience
- demonstrated understanding of and competence in serving culturally diverse populations
- high energy level and superior interpersonal skills
- ability to work independently and in a team atmosphere
- ability to interact and communicate effectively both verbally and in writing with all levels of organization, staff, and outside vendors
- ability to manage projects from concept to completion
- experience with office procedures and equipment
- strong working knowledge of Microsoft Office Suite
- excellent organizational skills and ability to multitask
- must possess the ability to read and speak English
Job Duties
- Provide administrative support to the management and leadership of Day & Employment Services, as directed
- answer all incoming telephone calls and direct the caller to the appropriate individual
- welcome and direct all visitors to the program
- responsible for the daily opening and closing of the program's reception and main entrance areas
- work in partnership with leaders to plan and coordinate events including managing logistics
- coordinate appointments and staff meetings, serve as the point of contact for meeting communications and for confirming participation
- attend various meetings and take meeting minutes as requested
- develop and maintain accurate and complete data collection and ongoing required documentation for day services program projects
- input all program attendance sheet data and interface with the financial department on billing issues
- mail and track participants required paperwork
- oversee receipts and tracking for leadership billing statements and petty cash
- maintain ordering of necessary supplies for all cost centers
- supervise the maintenance of all office equipment including copiers and mail machine
- follow procedures for retention, protection, retrieval, transfer, and disposal of records
- ensure cleaning and kitchen supplies are stocked appropriately
- maintain and replenish routine job development supplies
- assist with facility and vehicle scheduling and maintenance
- responsible for reception area coverage and training of back-up assistance
- attend and actively participate in training
- maintain necessary certifications such as CPR, First Aid, and Safety Care
- ensure that individuals supported are treated with dignity and respect
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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