Administrative Assistant Senior_ Cell and Molecular Biology
Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.50 - $28.25
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Disability insurance
Professional Development
Job Description
The University of Mississippi Medical Center (UMMC) is a leading academic medical center dedicated to providing exceptional healthcare, advancing medical education, and conducting innovative research. Situated in Jackson, Mississippi, UMMC serves as the state's only academic medical center, offering a wide range of specialized medical services and educational programs. As a pivotal institution in the region, UMMC is committed to fostering a collaborative environment that promotes excellence in clinical care, research, and community service. The university continuously seeks talented professionals who are passionate about making a positive impact on healthcare and education within Mississippi and beyond.
The role of Administrat... Show More
The role of Administrat... Show More
Job Requirements
- Associate or bachelor degree
- Minimum three years of customer service or administrative support experience
- Ability to handle confidential information with discretion
- Advanced proficiency in Microsoft Office Suite
- Strong written and verbal communication skills
- Ability to manage multiple priorities and multitask effectively
- Availability to work occasional extended hours
- Physical ability to occasionally lift up to 25 pounds and perform other physical demands
- Experience in an academic or healthcare environment preferred
Job Qualifications
- Associate or bachelor degree in relevant field
- Minimum three years of customer service or administrative support experience
- Experience in academic or healthcare administrative support preferred
- Advanced proficiency in Microsoft Office Suite including Word Excel PowerPoint and Outlook
- Strong written and verbal communication skills
- Ability to manage confidential information with discretion
- Familiarity with basic medical terminology and academic processes
- Leadership and supervisory skills
Job Duties
- Provide comprehensive administrative support to a Chair or Senior Leader including managing complex calendars
- Schedule high-level meetings and coordinate travel arrangements
- Act as a liaison between the Chair or Senior Leader and internal or external stakeholders
- Oversee daily operations of the department ensuring a well-organized and efficient office environment
- Supervise and mentor junior administrative staff delegating tasks and providing guidance
- Handle high-level communications including drafting and reviewing correspondence reports and presentations
- Lead and coordinate special projects and initiatives ensuring timely completion and alignment with goals
- Plan and execute departmental events conferences and seminars including logistics budgeting and communication
- Manage budget preparation financial reporting and expense management including invoice and purchase order approval
- Maintain and analyze departmental data generating detailed reports and providing insights
- Ensure compliance with policies and assist in policy development and staff training
- Identify opportunities for process improvements and implement changes to enhance efficiency
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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