Administrative Assistant - Receptionist

Phoenix, AZ, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $17.00 - $18.00

Work Schedule

Standard Hours

Flexible

Benefits

10 sick days

10 US holidays

Paid Time Off

Medical insurance

Dental Insurance

Vision Insurance

Flexible spending account

retirement savings plan

Disability insurance

Life insurance

Employee assistance program

Job Description

The International Rescue Committee (IRC) is a globally recognized humanitarian organization dedicated to responding to some of the worst humanitarian crises worldwide. Founded in 1933 at the call of Albert Einstein, the IRC operates as one of the world's largest international non-governmental organizations (INGOs), working tirelessly in over 40 countries and 29 U.S. cities. The organization is committed to restoring health, safety, education, economic wellbeing, and empowerment to people devastated by conflict and disaster. Through its comprehensive and multifaceted approach, IRC delivers impactful programs that help individuals and communities survive crises, reclaim control of their futures, and build stronger communities.... Show More

Job Requirements

Valid driver's license
active insurance policy
access to reliable transportation
eligible to receive a fingerprint clearance card in accordance with state law
ability to work in a standard office environment, remotely and in the field
ability to travel occasionally within the U.S. up to 10%

Job Qualifications

High school diploma required
some university education preferred
fluent in English with strong verbal and written communication skills
proficiency in languages spoken by IRC's clients such as Spanish, Arabic, Dari, Farsi, and/or Pashto is desired
demonstrated proficiency with Microsoft Office programs including Excel, Word, and Outlook
well-organized, reliable, professional, detail oriented and flexible
desire to work as a team member in a multicultural workplace

Job Duties

Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department
manage flow of visitors during peak periods such as open office hours
answer and direct incoming telephone calls
take messages and answer basic questions
assist with safety and security measures as required
order and maintain stock of needed office supplies
review inventory and monitor prices
maintain office equipment including copier, fax, printer, scanner and projector in good working order
arrange for maintenance and repair as needed
maintain donations inventory
responsible for making ID badges and maintaining office photo lists
liaise with building super on maintenance concerns
monitor ongoing required maintenance
liaise with cleaning company on daily service
serve as first point of contact for IT issues, maintain familiarity with servers, network router, and other system equipment
monitor telephone system
update voice mail and extensions as needed for new staff, and maintain office phone list
ensure new staff and interns have access to ID cards, swipe cards and office keys
coordinate calendaring and use of shared spaces such as conference rooms and classrooms
receive and distribute mail
process outgoing mail and deposit in mailbox on daily basis
maintain physical and digital personnel files, documents, and information
comply with agency policies and protocol
other tasks and projects as directed by supervisor

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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