Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Exact $18.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
employee discount
Flexible Schedule
Job Description
SAE is a reputable educational institution known for its commitment to providing quality education and fostering a supportive academic environment for students. The organization values professionalism, ethical conduct, and effective communication within its team and with the student community. SAE's campus-based setting promotes engagement through various academic and extracurricular activities, ensuring a vibrant and inclusive atmosphere for all stakeholders. As part of its dedication to excellence, SAE offers a Permanent Part-Time Administrative Assistant position located on-site at the campus, providing an essential frontline role that supports both students and staff on a daily basis. The position operates Monday through Friday... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in administrative or customer service roles
- Bilingual in Spanish and English
- Proficiency in MS Office and internet applications
- Ability to work a flexible schedule including evenings and weekends
- Strong organizational and communication skills
- Ability to handle multiple tasks and work independently
- Proficiency with office equipment such as printers, copiers, and fax machines
- Understanding of record keeping and data entry
- Ability to maintain confidentiality and work ethically
Job Qualifications
- Proficiency in MS Office and internet search
- Proficiency in Mac computer and PC
- Good organizational skills
- Bilingual Spanish/English
- Prefer knowledge of academic student record keeping in a setting of higher education
- Ability to establish and maintain effective working relationships with staff, faculty, students, and community members
- Ability to work with diverse constituencies individually and as a group
- Willingness to work on a flexible schedule including evenings and weekends
- Communicates effectively with people at all levels in the organization
- Communicating clear and concise information
- Giving specific and timely feedback to manager and others
- Works collaboratively with others and supports the organization
- Continuously looks for ways to simplify and improve work processes
Job Duties
- Monitor the front desk, lobby, entrance area and conducts check in procedures
- Greet everyone entering or calling the school in a professional and courteous manner
- Handles requests/transactions by assessing needs or directs the person or matter to the proper sources
- Assists in resolving problems and ensuring satisfactory customer service
- Responsible for the majority of incoming/outgoing phone calls
- Uses effective telephone techniques at all times
- Route and dispositions all voicemails and messages effectively using the company directory as they come in or with in 1-2 hours
- Collect all new start acknowledgement forms and admissions interview guide and scan into the electronic file for each student
- Update student record with directory information accurately
- Administer the entrance assessment following SAE Policies and Procedures
- Assist with the coordination Graduation ceremonies, orientation, open house and other on campus activities as requested by Campus Director
- Operates office equipment such as printers, copy machines, fax machines and serves as liaison with service and vendor personnel
- Coordinate office supply ordering, with approval of Campus Director
- Keep front desk, lobby and break room/kitchen areas neat, tidy and welcoming
- Receives mail or correspondence for the campus
- Opens or reviews correspondence and determines proper disposition
- Assist with all or any administrative duties set forth by the Campus Director
- Comply with all SAE Policies and Procedures
- Other duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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