Administrative Assistant | Part Time | Greensboro Aquatic Center

Greensboro, NC, USA|

Job Overview

Employment Type

Hourly

Part-time

Compensation

Type:

Hourly

Rate:

Exact $15.00

Benefits

401(k) savings plan

401(k) matching

Job Description

The hiring organization is a professional facility that operates within the events and convention industry, focused on providing top-tier services to clients who utilize their event spaces for various functions. It is a well-established facility known for hosting a wide spectrum of events such as conferences, meetings, exhibitions, and social gatherings. The company prides itself on offering exceptional customer service, streamlined booking processes, and a well-maintained physical environment to ensure that all events run smoothly and successfully.

This particular job opening is for an Administrative Assistant position, a crucial support role designed to facilitate the smooth operation of t... Show More

Job Requirements

High school diploma or G.E.D. required
minimum of two years of increasingly responsible experience in an administrative support position
intermediate computer skills
proficient in Microsoft Office applications
ability to communicate clearly, accurately and concisely in the English language, both orally and in writing
ability to prioritize work and effectively resolve workload issues

Job Qualifications

High school diploma or G.E.D. required
some college level education preferred
minimum of two years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
intermediate computer skills
proficient in Microsoft Office applications
additional years of experience may be substituted for formal education
ability to communicate clearly, accurately and concisely in the English language, both orally and in writing
ability to prioritize work and effectively resolve workload issues
learn and understand the operation of a convention center and apply that knowledge to continually improve

Job Duties

Represent the facility to potential users
respond to inquiries regarding facility use and send out information and materials
assist users in finalizing booking arrangements
assist in the preparation of event license agreements, addenda, and related correspondence
review documents for completeness and accuracy
follow up with facility users regarding deposits, insurance, and other related license agreement requirements
update facility user contact and account information
block event space
manage other event booking information in the computerized event booking and management system as directed
create and maintain event files
distribute and reconcile all event folders and respective checklists for the department
represent the department at weekly operational meetings as needed
provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies
prepare reports, presentations, and other documents as needed
organize and maintain physical and digital filing systems for easy retrieval and efficient workflow
coordinate travel arrangements and itineraries for management and staff when necessary
handle incoming and outgoing mail and deliveries
assist in planning and executing internal meetings and staff events
demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service
perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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