Administrative Assistant: Office of Academic Affairs and Assessment
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $16.00 - $18.00
Work Schedule
Standard Hours
Benefits
Tuition Discount
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
AD&D insurance
Long-term care insurance
Short-term care insurance
auto insurance
home insurance
401k
competitive salary
Paid holidays
Paid vacation
Paid sick time
Employee Referral Bonus
Employee Discounts
Wellness Program
Job Description
Sullivan University is a well-established educational institution committed to making a meaningful difference in the lives of its students and employees. Known for fostering a family-oriented culture, Sullivan University provides a diverse and positive work environment that supports professional growth and development. The university invests heavily in its employees through various programs such as internal mobility, professional training, individual coaching, and a strong emphasis on community involvement via the Sullivan Cares Program. With a wide array of career opportunities across multiple disciplines, Sullivan University stands as a beacon for individuals seeking not only employment but a rewarding career path within... Show More
Job Requirements
- Minimum of an associate's degree
- two years of related experience
- an equivalent combination of education and work experience may be considered
- ability to work collaboratively with all internal and external stakeholders
- proficiency in Microsoft Office suite such as Excel, Word, and SharePoint
- proficient in data management including data entry, validation, cleaning, and manipulation within Excel
- ability to develop proficiency in job related technology and software platforms
- ability to use standard office equipment including copier, scanner, telephone, and fax
- familiarity with shipping and mailing services such as UPS, FedEx, and USPS
- highly organized and detail-oriented with the ability to create and maintain an accurate filing system and work with purchasing, record-keeping, and budgeting
- strong communication skills both verbal and written
- ability to present a professional appearance and maintain composure in stressful environments
- ability to maintain confidentiality with sensitive information such as HIPAA or FERPA
- flexibility of workstation and schedule
- ability to maintain concentration and attention to detail for extended periods
- ability to sit and stand for extended periods
- ability to walk as needed around assigned work areas
- ability to hear and speak clearly for communication in person and on the phone
- ability to bend, lift items weighing up to 20 lbs, stoop, push and pull when needed in equipment and supplies usage and maintenance
Job Qualifications
- Minimum of an associate's degree
- two years of related experience
- an equivalent combination of education and work experience may be considered
- proficiency in Microsoft Office suite including Excel, Word, and SharePoint
- proficient in data management within Excel including data entry, validation, cleaning, and manipulation
- ability to develop proficiency in job related technology and software platforms
- highly organized and detail-oriented
- strong verbal and written communication skills
- ability to maintain confidential and sensitive information such as HIPAA or FERPA
- ability to present a professional appearance and maintain composure in stressful environments
- flexibility of workstation and schedule
- ability to sit and stand for extended periods
- ability to handle physical tasks involving lifting and bending
Job Duties
- Perform accurate data entry, verification, and exportation using various platforms in support of the college's assessment plans
- assist with ensuring compliance with academic policies within the college
- provide support in ensuring a positive and cohesive student experience related to academic affairs items such as managing content in enrollment and learning management systems
- serve as a positive, student-facing representative of the Office of Academic Affairs and Assessment
- provide support to the Executive Assistant to the Dean in required activities or functions related to the college
- demonstrate strong attention to detail and accuracy in all tasks related to data
- compile, process, and manage data and documents
- maintain a high level of customer service and professionalism
- receptionist duties for walk-ins, email, and phone calls
- communicate with internal and external constituents
- serve on committees as appointed, create meeting agendas, take meeting minutes, and distribute minutes
- work with others to ensure coordination of day-to-day activities of the College including cross-training and coverage of other areas
- maintain confidentiality and comply with FERPA and other applicable laws
- serve as an exam proctor as workload allows
- distribute correspondence and mail
- support events and activities
- perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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