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Administrative Assistant - Middle School
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.62 - $36.32
Work Schedule
Standard Hours
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Health savings account
flexible spending accounts
Life insurance
short-term disability
long-term disability
critical illness insurance
accident insurance
Employee assistance program
401(k) retirement plan
403(b) Retirement Plan
457 retirement plan
Paid sick time
Paid personal time
Job Description
Mesa Middle School is a vibrant educational institution committed to fostering a supportive and dynamic environment for students during their critical middle school years. Situated within a thriving community, Mesa Middle School values excellence in education, community involvement, and the continuous growth and development of both students and staff. As part of the broader school district, the school is dedicated to providing comprehensive educational services and administrative support that align with district standards and community expectations. The school prides itself on its collaborative culture involving teachers, administrative personnel, students, and parents to create an optimal learning environment where every child... Show More
Job Requirements
- high school diploma or equivalent
- experience in administrative support or office management preferred
- ability to lift 5 to 20 pounds occasionally
- proficiency in computer applications including Microsoft Office
- strong communication skills in English
- ability to handle confidential information
- experience in supervising staff is desirable
- ability to maintain schedules and support multiple administrative tasks concurrently
- excellent organizational skills
- flexibility in work hours and tasks
- ability to work independently
- must comply with all district policies and procedures
Job Qualifications
- high school diploma or equivalent
- advanced troubleshooting skills for Windows, Mac, Chrome, iOS platforms
- proficiency in Microsoft Office applications
- excellent verbal and written communication skills in English
- ability to read and comprehend written, graphic, and oral instructions
- strong problem solving, organizational, and analytical skills
- demonstrated customer service skills
- ability to work cooperatively with supervisors and co-workers
- ability to understand and follow complex instructions
- ability to perform duties with minimal supervision
- ability to effectively communicate with the school district community
- leadership skills to lead teams
- positive attitude
- knowledge of district policies and procedures
Job Duties
- provide administrative support to the principal
- act as office manager for the middle school
- coordinate and supervise general business activities
- provide oversight, evaluation, and backup to office support staff including health assistant, receptionist, registrar, and bookkeeper
- coordinate the school’s staffing and hiring activities
- promote and develop good community relations among various community and school clientele
- maintain advanced proficiency in technology systems used in schools
- liaise with district community relations to communicate about crisis situations, good news, student celebrations, etc.
- draft and produce letters, memoranda, reports, special projects such as newsletters and handbooks
- handle matters of a highly confidential nature
- supervise office staff
- maintain files on personnel including evaluations and emergency contacts
- manage personnel functions such as substitute teachers, staff leaves, pay sheets, hirings, and terminations
- develop, evaluate, and cross-train support clerical personnel
- improve administrative processes
- maintain the principal’s calendar and schedule meetings
- assist in maintaining electronic media and overall calendar of school events
- prepare and distribute reports for administration, district, and state
- coordinate building and staff activities like check-ins, parent-teacher conferences, and security measures
- perform other related duties as assigned or requested
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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