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Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $53,912.52
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Paid holidays
Employee assistance program
Job Description
The Academic Success & Tutoring Center (ASTC) is a pivotal department within an educational institution dedicated to supporting student achievement and academic excellence. The center provides a wide range of tutoring and student services designed to enhance the learning experience and ensure that students have the resources they need to succeed academically. Known for its commitment to fostering educational growth, the ASTC operates under the guidance of administrative leaders such as Deans and other assigned officials, ensuring effective management and coordination of student-focused programs and services.
This position is for an Administrative Assistant III, which represents an advanced... Show More
This position is for an Administrative Assistant III, which represents an advanced... Show More
Job Requirements
- high school diploma or equivalent
- several years of administrative assistant experience preferably in an educational setting
- proficient typing skills with a minimum of 60 wpm
- working knowledge of standard office software including word processing, spreadsheets and databases
- ability to handle multiple tasks and meet deadlines
- excellent organizational, communication and interpersonal skills
- ability to maintain confidentiality
- ability to operate standard office equipment
- ability to follow written and oral instructions
- good judgment and discretion
- willingness to train and supervise student workers
- physical ability to perform the job duties including sitting for long periods and lifting up to 10 pounds
Job Qualifications
- knowledge of modern office practices, procedures and equipment
- ability to operate mainframe computer terminals and microcomputers including word processing, data base management, spreadsheet, graphics and desktop publishing software
- ability to operate office equipment including copier, calculator, facsimile machine and others
- ability to operate an electronic keyboard accurately at 60 words per minute
- ability to learn laws, regulations and policies related to assigned areas of responsibility
- ability to record and transcribe information accurately at an acceptable rate of speed
- ability to format, type, proofread and distribute documents
- ability to train and provide work direction to others
- ability to establish and review work priorities and meet demanding schedules
- ability to maintain accurate statistical and financial records
- ability to plan and organize work
- ability to establish and maintain effective and cooperative working relationships
- ability to work confidentially with discretion
- sensitivity to relate to persons with diverse socio-economic, cultural and ethnic backgrounds
- ability to use word processing, graphics and desktop publishing software to prepare documents and printed materials
Job Duties
- perform secretarial and administrative support duties to relieve the administrator of clerical and technical detail
- perform multiple projects concurrently and meet fluctuating deadlines
- assist in coordinating, organizing, monitoring and processing workflow throughout the division or other unit
- work with administrator to establish and revise work priorities to assure the timely completion of assignments
- assist in coordinating communications between the administrator and other district officials, staff, students, the public and external organizations and agencies
- perform office management duties as directed by the administrator
- train and provide work direction to student workers and temporary personnel as assigned
- order office supplies and assure proper operation of office machines
- format, type, proofread and distribute correspondence, reports, lists, summaries and other items to appropriate district offices, state agencies and other organizations
- establish and maintain records and inter-related filing systems containing financial, statistical and student information
- maintain confidentiality of sensitive information as appropriate
- create and maintain logs and other manual records as required
- prepare and maintain financial and statistical records and data
- contact faculty and supervisors to assure submission of data required
- perform routine to moderately complex purchasing related duties for the assigned area such as acquisition of equipment, supplies
- order stock, maintain stock levels and may perform central stores inventory
- assist in maintaining calendars and in scheduling appointments, meetings and conferences for administrators
- may arrange transportation and hotel accommodations and process required documentation
- arrange and attend meetings and conferences
- prepare agendas and background materials
- take and transcribe meeting minutes
- compose and distribute minutes as appropriate
- facilitate communications between the assigned dean, administrators, staff and outside agencies
- interact and relay information regarding assigned areas
- take and transcribe dictation as required by the assignment
- operate standard office equipment, mainframe computer terminals and microcomputers proficiently
- prepare correspondence, reports, lists and other documents using word processing, spreadsheet and data base management software
- assist faculty and staff with clerical work as time allows
- compile and consolidate information to prepare budgets and other fiscal reports
- perform job-related duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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