Administrative Assistant I

Salinas, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $49,296.00 - $66,040.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Paid holidays

Vacation leave

sick leave

Public Employees Retirement System (CalPERS)

Job Description

The City of Watsonville, California, is a vibrant community located in the heart of Santa Cruz County. Known for its agricultural roots, scenic beauty, and diverse population, Watsonville provides a dynamic and rewarding environment for public service professionals. The City is committed to delivering high-quality municipal services to its residents, and it values diversity, inclusivity, and a cooperative work culture. As a public employer, Watsonville offers excellent benefits, a competitive salary range, and an opportunity to contribute meaningfully to the community’s growth and well-being. The Public Works & Utilities Department plays a critical role in managing the city's infrastructure, utilities,... Show More

Job Requirements

High school diploma or equivalent
Three years of increasingly responsible office assistance and secretarial experience
Proficiency in Microsoft Word and Excel
Ability to type at a moderate speed accurately
Ability to communicate effectively in English
Bilingual English/Spanish highly desirable
Ability to maintain confidentiality
Ability to multi-task and prioritize
Ability to operate standard office equipment
Successful completion of medical examination and DOJ LiveScan fingerprinting prior to appointment
Commitment to comply with City policies and procedures

Job Qualifications

Three years of increasingly responsible office assistance and secretarial experience
Knowledge of proper English usage, grammar, punctuation, vocabulary, and spelling
Knowledge of proper office methods, techniques, and practices, including computer software, filing systems, business correspondence, receptionist, and telephone techniques
Knowledge of financial record-keeping procedures and techniques
Ability to maintain strict confidentiality of information
Ability to multi-task
Ability to organize and prioritize work assignments
Ability to understand the organization and operation of the City and of outside agencies as necessary to perform essential duties
Ability to learn the activities and operations of assigned department or division
Ability to learn, interpret, and apply City and department rules, laws, and policies
Ability to perform general secretarial or clerical work with speed and accuracy
Ability to direct and monitor the work of others in a lead capacity as assigned
Ability to apply good judgment in recognizing scope of authority
Ability to perform keyboard tasks at a moderate rate of speed
Ability to take and transcribe dictation with speed and accuracy
Ability to understand and follow complex oral and written instructions
Ability to operate standard office equipment or machines such as copier, calculator, personal computer, and transcription equipment
Ability to perform arithmetical calculations using addition, subtraction, multiplication, and division
Ability to establish and accurately maintain a variety of complex records and files and prepare related reports
Ability to effectively and tactfully communicate in both oral and written forms
Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
Ability to hear adequately to converse on the telephone and in person

Job Duties

Performs and handles routine administrative details not requiring the immediate attention of assigned department or division administrator
Performs a variety of general secretarial duties in support of assigned office activities, operations, and staff
Performs keyboard tasks at a moderate rate of speed
Compiles data and maintains databases
Prepares and assists in the preparation of a variety of reports and documents, including agenda materials, budgets, payroll information, using Word, Excel, etc., and department software
Establishes and maintains a wide variety of records and files related to departmental or division operations and activities
Receives and processes payments
issues receipts
completes proper forms
maintains and balances appropriate records for proper accounting of payments made
balances cash box or drawer
Receives calls and visitors
provides public assistance and information
answers questions
issues permits or forms
refers caller to appropriate person as needed
Receives, opens, sorts, and distributes incoming mail
Performs special duties and assignments related to assigned office activities and operations as assigned, such as calculating fees, compiling agenda information, checking records and warrants, processing plans
Performs a variety of accounting support functions such as tracking purchase orders
calculating, posting, and recording fees
preparing statements
and tracking payments
Prepares and maintains calendar for department or division operations
notes due dates and schedules meetings
notifies staff members, tracks progress, and confirms dates and times
Takes and transcribes dictation and notes from oral presentation and tape
Attends meetings as assigned
may take and transcribe minutes of meetings
Composes correspondence independently
Makes travel arrangements
Screens phone calls, providing information, answering questions or referring callers to appropriate persons
Maintains automated and manual files and recordkeeping systems
Types, assembles and distributes a variety of documents or materials including letters, correspondence, memos, reports, minutes of meetings, and requisitions
Operates a variety of standard office equipment
Promotes safety in the workplace
Performs related duties similar to the above in scope and function as required
Administers English or Spanish bilingual tests
Proofreads and edits translations
Provides Notary Public services
Performs Live Scan Department of Justice fingerprinting

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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