Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $40,000.00 - $45,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Retirement Plan
paid leave
Professional growth opportunities
Mentoring
Supportive workplace culture
competitive salary
Job Description
The Florida Department of Children and Families (DCF) is a vital state agency dedicated to protecting vulnerable populations, promoting strong and self-sufficient families, and advancing human well-being through compassion, innovation, and accountability. As one of Florida's key government organizations, DCF delivers crucial services statewide impacting children and families across various communities. The department is committed to fostering a professional environment where continuous improvement and organizational excellence remain top priorities. The Office of Quality and Innovation (OQI) within DCF plays a central role in advancing these objectives by leading agency-wide initiatives to strengthen performance, streamline processes, and promote a culture of... Show More
Job Requirements
- High school diploma or equivalent
- minimum of two years administrative or office support experience
- experience processing travel reimbursements or supply orders
- proficiency in Microsoft Office 365 and SharePoint
- strong communication and organizational skills
- ability to maintain confidentiality and professionalism
- ability to prioritize tasks and meet deadlines
- ability to work independently and in a team
- alignment with agency values
Job Qualifications
- High school diploma or equivalent required
- associate or bachelor's degree in business administration, communications, or a related field preferred
- Minimum of two years of administrative or office support experience
- public-sector experience preferred
- Minimum of two years of experience processing travel reimbursements (STMS) or WORKS card transactions and preparing purchasing requisitions or supply orders
- Demonstrated proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and SharePoint
- familiarity with Smartsheet, STMS, and WORKS preferred
- Strong written and verbal communication skills with attention to accuracy and professionalism
- Proven ability to organize, prioritize, and manage multiple tasks under time-sensitive deadlines
- Detail-oriented with a commitment to accuracy, compliance, and confidentiality
- Ability to work both independently and collaboratively within a team environment
- Demonstrated alignment with DCF's values of service, accountability, integrity, and innovation
Job Duties
- Provide comprehensive administrative support by managing phone calls, scheduling meetings, maintaining calendars, preparing correspondence, and coordinating office logistics
- Maintain accurate records, files, and inventories, ensuring supplies and equipment are tracked, ordered, and distributed efficiently
- Prepare and submit purchasing requisitions in accordance with department procedures and ensure supply inventories are accurate and up to date
- Assist with travel coordination by preparing and submitting travel authorizations, WORKS transactions, and STMS reimbursements within required timeframes
- Support human resources processes by assisting with applicant and new hire communication, maintaining personnel documentation, and coordinating onboarding activities in collaboration with the HR liaison
- Assist in meeting and event coordination, including scheduling, agenda preparation, material distribution, and logistics support
- Track and update project deliverables and timelines using spreadsheets, SharePoint, or Smartsheet to ensure tasks are completed accurately and on time
- Prepare, proofread, and distribute internal communications, reports, and presentation materials that reflect DCF's professional standards
- Collaborate with OQI's Administrative Assistant II and other administrative team members to ensure consistency, efficiency, and coverage across the office
- Support a positive and inclusive workplace culture by modeling the Ideal Team Player traits of humility, hunger, and people smarts
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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