Job Overview
Employment Type
Full-time
Work Schedule
Day Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Job Description
The Quad Parishes, located in Wisconsin with the postal code 54303, are a vibrant faith community under the umbrella of the Catholic Diocese of Green Bay. This establishment is dedicated to fostering spiritual growth, fellowship, and community service rooted in the Catholic tradition. As a collective of parishes, the Quad Parishes offer a variety of ministries, services, and activities aimed at enriching the faith and lives of its members. The emphasis is on nurturing a welcoming, inclusive environment where all parishioners feel supported and connected through active participation and discipleship. The parishes serve as pivotal centers for worship, education, and... Show More
Job Requirements
- Minimum high school diploma or equivalent
- Experience with Microsoft Office Suite and general office equipment
- Background in office operations and administrative support
- Excellent written and verbal communication skills
- Professional interpersonal skills including active listening
- Proficient computer skills familiarity with social media platforms is a plus
- Strong organizational skills and attention to detail
- Ability to multitask and manage time effectively
- Warm and welcoming demeanor ability to create a hospitable atmosphere
- Ability to maintain confidentiality
- Comfortable interacting with a diverse group of people
- Ability to lift objects up to 20 pounds
- Tasks may involve sitting standing climbing stairs and using office equipment
- Work is performed in an office environment with substantial interaction with employees and visitors
- Ability to work independently accomplish assigned tasks and meet deadlines
Job Qualifications
- Minimum high school diploma or equivalent
- Experience with Microsoft Office Suite and general office equipment
- Background in office operations and administrative support
- Spanish-speaking ability is an added advantage
- Excellent written and verbal communication skills
- Professional interpersonal skills including active listening
- Proficient computer skills familiarity with social media platforms is a plus
- Strong organizational skills and attention to detail
- Ability to multitask and manage time effectively
- Warm and welcoming demeanor ability to create a hospitable atmosphere
- Ability to maintain confidentiality
- Comfortable interacting with a diverse group of people
- Embrace the mission and vision of the Catholic Diocese of Green Bay
- Work in accordance with Catholic Social Teachings and the moral and ethical values of the Catholic Church
- Participate in retreats seminars and group discussions where faith is discussed
Job Duties
- Serve as the main receptionist greeting all guests warmly and professionally
- Ensure front desk coverage and arrange backups as needed
- Communicate promptly and courteously with visitors and parish staff
- Manage incoming and outgoing mail and assist with parish mailings
- Register new parishioners and connect them with ministry leaders
- Schedule Mass intentions and sanctuary candles for the Quad Parishes
- Send parishioner updates to Diocesan offices and manage data using CHMS
- File correspondence reports minutes and important documents
- Prepare and publish the weekly bulletin and assist with graphic design for parish publications
- Manage the parish website and social media pages
- Maintain parish calendars for church services facilities and staff schedules
- Coordinate parish rentals handling scheduling and necessary documentation
- Provide administrative support to the Parish Administrator and parish staff
- Assist with budget preparation and reporting and act as liaison for the Finance and Pastoral Councils
- Prepare annual reports for parishioners and the Diocese
- Manage office supplies and inventory
- Perform end-of-day duties ensuring the office is secure
- Perform any other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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