Administrative Assistant for Dental Hygiene
Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $17.00 - $20.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Disability insurance
Life insurance
Professional Development
Job Description
BridgeValley Community and Technical College, located in Montgomery, West Virginia, is a distinguished institution dedicated to fostering student success, preparing a skilled workforce, and cultivating tomorrow's leaders through access to quality education. Known for its commitment to inclusivity and excellence, BridgeValley serves a diverse community of learners and professionals, offering a range of academic and technical programs designed to meet the evolving needs of the workforce and society. The college prides itself on its supportive environment, its focus on student-centered learning, and its adherence to principles of equal opportunity, ensuring nondiscriminatory practices in admission, employment, and educational activities.
This cla... Show More
This cla... Show More
Job Requirements
- Associate degree or equivalent education
- Experience handling confidential information with HIPAA and FERPA compliance
- Proficiency with EagleSoft, TalEval, Adobe, and Microsoft Office software
- Ability to manage multiple tasks and prioritize effectively
- Experience in academic or clinical administrative support preferred
- Strong interpersonal and communication skills
- Ability to enforce policies diplomatically and resolve conflicts
- Eligibility to work in the United States without visa sponsorship
- Successful background check
Job Qualifications
- Education at the associate degree level
- Experience with responsibility for confidential information such as HIPAA and FERPA
- Demonstrated experience in computer software applications including EagleSoft, TalEval, Adobe, and Microsoft Office
- Demonstrated management of multiple responsibilities and effective time management
- Prefer experience in academic department support and patient care clinic operation
- Demonstrated people skills including conflict resolution and diplomatic balancing of policies
- Experience communicating in oral and written forms
Job Duties
- Coordinates and schedules patient appointments in EagleSoft
- Generates individualized student and faculty schedules for clinic assignments in Eaglesoft
- Manages all telephone and email correspondence regarding patient care clinic appointments and services
- Manages conflicts for student and patient scheduling and communication disputes
- Troubleshoots issues related to balancing patient scheduling needs and student requirements for graduation
- Educates patients who call the clinic on services performed and those not offered in the clinic
- Informs patients of HIPAA regulations regarding their protected health information
- Diplomatically enforces policies while balancing demanding patients
- Processes all radiograph duplication requests with dentist approval and records release forms
- Collects and scans all HIPAA and Patient Rights forms into EagleSoft patient files
- Assumes responsibility for all Dental Hygiene patient records ensuring HIPAA compliance and security
- Updates FERPA forms each semester for all dental hygiene students
- Assumes responsibility for security of student records covered by FERPA and HIPAA
- Composes correspondence letters and reports for faculty
- Types complex memos, letters, tests, correspondence, charts, graphs and reports using Microsoft office programs and Adobe
- Arranges and schedules meetings
- Produces and assists in developing Dental Hygiene Policies and Procedures Manual using Adobe
- Updates student information and forms in TalEval clinic evaluation software and maintains patient recall
- Utilizes Banner for student information, student registration, and department budget reconciliation
- Collects and tabulates outcome assessment data including surveys and chart audits
- Produces Dental Hygiene accreditation documents for submission to the American Dental Association
- Processes invoices for payment
- Handles mail distribution and bulk mailing
- Maintains alumni database and fields questions regarding licensure
- Coordinates job postings and continuing education inquiries database
- Accepts and directs all telephone and email correspondence regarding prospective student inquiries
- Revises, updates, and mails recruitment materials
- Works with Admissions office to collect Dental Hygiene applicant information
- Communicates with off campus enrichment site coordinators
- Manages Dental Hygiene Facebook page
- Promotes public relations with stakeholders
- Serves as the primary point of contact for clinic public relations
- Reconciles department budgets including state allocation and foundation accounts
- Coordinates Dental Hygiene continuing education courses including scheduling and budget maintenance
- Coordinates Dental Hygiene board examiner hospitality and meeting arrangements
- Performs other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in:
Jobs By Filter