Administrative Assistant, Event Services
Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $26.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Night Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
long-term disability insurance
Flexible spending account
hybrid work schedule
Professional Development
Paid vacation
Paid sick leave
Paid holidays
Job Description
Jewish Federation of Palm Beach County is a well-established 501(c)3 nonprofit organization committed to transforming, inspiring, and saving lives locally in the Palm Beaches and internationally across 70 countries. The organization actively engages thousands of community members annually, inspiring them to contribute, volunteer, and participate in a wide array of programs. These efforts generate more than $30 million that supports impactful initiatives benefiting the community. Jewish Federation is recognized for its dedication to fostering a vibrant, caring community through philanthropic leadership and collaborative partnerships. The organization upholds values centered on community service, inclusivity, and social responsibility, making it a respected... Show More
Job Requirements
- Must be able to pass Level 1 background check
- Must maintain valid Florida driver's license
- Must be able to work off-shift hours including nights and weekends as needed
- Must be able to lift and carry at least 25 lbs and set up event displays
Job Qualifications
- Associate degree or greater preferably in event planning, fundraising, non-profit management, business administration, hotel management or similar
- Two or more years administrative experience with fundraising events and event support or equivalent combination of education, experience and skills
- Excellent customer service in written and verbal communication skills
- Excellent organization skills with high attention to detail
- Strong interpersonal skills
- Strong organizational skills
- Strong knowledge of basic office computing including MS Office, Zoom and basic database skills
- Experience working with volunteers and committees
- Experience with donor relation systems preferred
- Experience managing POs and event expenses preferred
- Ability to work off-hour events with flex time during the week
Job Duties
- Submits all events set up requests via online portals
- Serves as back up to event admins for event registration, name badge creation, up pre-event preparations, day-of tasks, and post-event reconciliation
- Works with event planners to process all requisitions and purchase orders
- Manages event calendars, handles submissions and changes, and reports conflicts and updates as needed
- Supports event team with special assignments and projects
- Prepares event supplies per check list and returns items post-event
- Assist Event Services Team with speaker and vendor research
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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