Administrative Assistant - Catering & Conference Services (Full Time)
Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Exact $25.00
Work Schedule
Standard Hours
Benefits
competitive pay
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
401(k) retirement plan
Employee Discounts
Employee golf privileges
Career development opportunities
Complimentary Meals
Job Description
Pebble Beach Company has been a distinguished leader in luxury hospitality and world-class resort experiences for over a century. Nestled in the breathtaking Monterey Peninsula in California, Pebble Beach Resorts attracts friends and families, celebrities, athletes, and travelers from around the globe. This company owns and operates multiple iconic properties including The Lodge at Pebble Beach, The Inn at Spanish Bay, and Casa Palmero at Pebble Beach. Additionally, it manages five of the most renowned golf courses globally such as Pebble Beach Golf Links, Spyglass Hill Golf Course, and Del Monte Golf Course. The company’s impressive portfolio extends to scenic... Show More
Job Requirements
- Polished communication and interpersonal skills with the ability to engage high-profile clients
- Two plus years of administrative experience in luxury hospitality, event planning, or catering services
- Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
- Experience with programs like Delphi, Amadeus and Salesforce
- Detail-oriented with strong problem-solving skills
- Ability to manage multiple tasks simultaneously in a time sensitive atmosphere
- Availability to work a standard Tuesday through Saturday schedule
Job Qualifications
- Two plus years of administrative experience in luxury hospitality, event planning, or catering services
- Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
- Experience with programs like Delphi, Amadeus and Salesforce
- Polished communication and interpersonal skills
- Detail-oriented with strong problem-solving skills
- Hospitality experience, specifically understanding weddings, high-end dining events, menu planning, wine pairings, and service standards
- Minimum two years college-level education, B.A., or B.S. degree
Job Duties
- Act as the primary support staff for the catering team
- Generate and distribute daily reports
- Maintain accurate client records, contracts, and process invoices
- Schedule, coordinate and set up meetings, venue tours, menu tastings, planning sessions and appointments
- Professionally communicate directly with clients via email, written correspondence, and telephone
- Answer telephone calls providing timely, polished, and professional responses
- Assist with the creation of banquet event orders, program resumes, cost estimates, event diagrams, and restaurant reservations
- Maintain and organize client files, contracts, banquet event orders, invoices, and payment records with confidentiality
- Ensure the highest level of guest service, anticipating client needs and assisting with last-minute event adjustments
- Provide on-site event support as needed, ensuring an elegant and seamless experience for clients and their guests
- Comply with all Pebble Beach Company safety and health policies and procedures
- Assist with execution of the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, and the 2027 U.S. Open at Pebble Beach
- Manage multiple tasks simultaneously in a time sensitive atmosphere
- Work standard Tuesday through Saturday schedule
OysterLink - a focused job platform for restaurants and hotels.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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