Administrative Assistant - A/V Production - (Expired Job)

Boca Raton, FL, USA|Onsite

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Job Overview

Compensation

Type:

Hourly

Rate:

Range $16.00 - $20.00

Benefits

Employee Stock Ownership Plan (ESOP)

paid time off (PTO)

401k Match

Paid holidays

Health Insurance

HSA/FSA

End of year bonus

Wellness Program

Profit sharing program

Job Description

Multi Image Group (MIG) is a well-established, employee-owned global production agency that has been delivering outstanding live events, digital content, and brand activations for 46 years. Headquartered in Boca Raton, Florida, MIG has built a reputation for creating immersive and impactful experiences for some of the world’s most recognizable brands. Their expertise spans from strategic planning to execution, encompassing every aspect of event production through their comprehensive in-house team. Their dedication to quality, creativity, and seamless production makes them a leader in the event production industry globally.

The role of Administrative Assistant at MIG is a vital position that... Show More

Job Requirements

1+ year experience in a corporate administrative, logistics, or production support role
Proficient in Microsoft 365 applications and Zoom
Highly organized with strong written and verbal communication skills
Familiarity with production workflows and live event timelines
Ability to manage multiple projects and meet tight deadlines
Local to South Florida (Boca Raton) and available for full-time, on-site work Monday-Friday
Comfortable working with diverse teams including executives and technical staff
Positive attitude and ability to collaborate effectively

Job Qualifications

1+ year in a corporate administrative, logistics, or production support role
Proficient in Microsoft 365 (Outlook, Word, Excel, Teams), Zoom
Mac/PC OS
Highly organized with strong written and verbal communication skills
Familiarity with production workflows, live event timelines, or A/V terms is a plus
Able to juggle multiple projects and meet tight deadlines
Comfortable collaborating with executives, technical crew, and creative teams
Positive, solutions-focused mindset with a sense of humor

Job Duties

Provide administrative support to the A/V production and staging departments including managing calendars, meetings, and training sessions for technical team leads
Draft agendas, meeting summaries, and presentation materials as requested
Maintain documentation including contracts, purchase orders, and expense reports
Act as liaison between MIG staff, external vendors, and internal departments
Coordinate trucking schedules with vendors for equipment pick-up and delivery, ensuring alignment with production load-ins/load-outs
Communicate closely with Technical Directors, Warehouse, Venue, and Production leads to confirm timelines
Source, negotiate, and manage trucking quotes with preferred vendors
Generate and track purchase orders and shipping documentation
Monitor logistics progress and keep key stakeholders informed throughout the process

Job Location

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