Administrative Assistant

Ventura, CA, USA|

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $19.00 - $23.00

Benefits

Part-time job

Competitive hourly pay

Professional growth opportunities

inclusive work environment

team collaboration

Exposure to hospitality industry

Training and Development

Job Description

Seasons Catering is a distinguished catering company known for its creative culinary offerings and exceptional event services. With a mission rooted in imagination and flavor without boundaries, Seasons Catering has established itself as a leader in the hospitality and catering industry. The company prides itself on delivering innovative and memorable dining experiences, catering to a diverse range of events from intimate gatherings to large-scale celebrations. Operating with a strong commitment to quality, customer satisfaction, and operational excellence, Seasons Catering continues to expand its reputation for reliability and creativity in the event catering space.

The Administrative Assistant role at Season... Show More

Job Requirements

submission of satisfactory proof of your identity and your legal authorization to work in the United States
clearance from our insurance provider for you to drive a company vehicle
proficiency with Microsoft Excel, Word, and Gmail
very organized and efficient
ability to multitask
warm personality with strong communication skills
flexible and adaptable
must be fast and efficient

Job Qualifications

one year minimum experience in an office setting
proficient with Microsoft Excel, Word, and Gmail
very organized and efficient
warm personality with strong communication skills
ability to multitask
flexible and adaptable to multiple environments and dynamic needs
familiarity with Total Party Planner preferred

Job Duties

assist the Director of Events and Event Managers with backend event preparation and administrative organization
maintain accurate and up-to-date event notes and details within event management software
draft and format internal event timelines based on Event Manager direction
conduct rental order reviews, track revisions, and communicate discrepancies to ensure alignment with BEOs, guest counts, and event logistics under Event Manager guidance
prepare and organize onsite event materials, including printed packets, signage, decor set-ups, and digital event files
load event materials onto company iPads and ensure all devices are updated, organized, charged, and distributed for event use
run company-related errands as needed to support event preparation such as printing, supply pickups, and will-call rentals
support labor administration through Nowsta, including updating shifts, entering notes, and assisting with schedule accuracy
compile and organize onsite hour reports following events for internal review
prepare and organize post-event reports for weekly team review meetings
update and maintain weekly all-team meeting agendas for Tuesday staff meetings
track internal deadlines and proactively notify Event Managers of missing information or pending items
support the development and organization of internal templates, SOPs, and training materials
perform other duties as assigned to support successful event preparation and company operations

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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