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Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $25.00 - $30.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Flexible spending account
Health savings account
401(k)
Paid Time Off
Bonuses
equity
Job Description
HUB International is a globally recognized insurance and employee benefits brokerage firm that operates with a strong entrepreneurial spirit. The company is dedicated to protecting and supporting the aspirations of individuals, families, and businesses by helping clients evaluate their risks and develop tailored solutions to meet their unique needs. HUB International is known for its collaborative environment that empowers employees to learn, grow, and make a significant impact. Its organizational structure balances maintaining unique regional cultures with the advantages of centralized corporate centers of excellence, allowing teams to thrive both locally and nationally. With over 600 offices across North America,... Show More
Job Requirements
- Minimum 2-3 years of administrative experience
- high school diploma or equivalent required
- proficiency in Microsoft Office Suite
- strong organizational and time management skills
- excellent interpersonal and communication abilities
- professional presence and business acumen
- strong attention to detail and accuracy
- ability to adapt quickly to changing priorities
- capacity to work independently and as a team player
- high degree of initiative and self-motivation
- discretion in handling confidential information
- flexibility and willingness to work overtime
Job Qualifications
- Minimum 2-3 years of administrative experience
- high school diploma or equivalent required
- bachelor’s degree preferred
- proficiency in Microsoft Office Suite including Word Excel PowerPoint and Outlook
- ability to create professional presentations and documents
- strong organizational and time management skills
- excellent interpersonal and communication abilities both verbal and written
- professional presence and business acumen
- strong attention to detail and accuracy
- ability to adapt quickly to changing priorities
- capacity to work independently while functioning as an effective team player
- high degree of initiative and self-motivation
- positive attitude and energetic personality
- integrity and professionalism
- discretion in handling confidential information
- flexibility and comfort in a dynamic evolving work environment
- willingness to work overtime when necessary
Job Duties
- Manage and maintain calendars making decisions about scheduling priorities and meeting arrangements
- coordinate and schedule meetings with internal and external stakeholders
- anticipate scheduling conflicts and proactively resolve them
- arrange domestic travel itineraries
- anticipate potential travel obstacles and develop contingency plans
- ensure all travel arrangements align with company policies
- screen and prioritize incoming emails and telephone calls
- exercise sound judgment in determining appropriate responses and timing
- compose professional correspondence on behalf of the team
- maintain confidentiality of sensitive communications
- prepare and maintain expense reports with accuracy and attention to detail
- reconcile accounts and ensure timely processing
- review and audit data for accuracy and completion
- create polished presentations and documents using Microsoft Office Suite
- coordinate and assist with planning departmental events
- manage multiple projects simultaneously while meeting deadlines
- take ownership of ad hoc assignments and special projects
- provide backup coverage for reception and other administrative assistants
- collaborate with team members in a fast-paced environment
- support department needs as they arise
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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