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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedules
Job Description
The Virginia Department of Transportation (VDOT) is a state agency committed to maintaining and improving the transportation infrastructure across the Commonwealth of Virginia. VDOT manages the construction, maintenance, and operation of the state's roads, bridges, and tunnels, ensuring safe and efficient travel for the public. With a workforce driven by dedication, integrity, and public service, VDOT serves as a vital component in promoting the economic vitality and quality of life for all Virginians. As a dynamic organization, VDOT continuously adapts to advancements in infrastructure technology and evolving transportation needs, fostering a collaborative and inclusive work environment for its employees.
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Job Requirements
- Ability to communicate effectively orally and in writing
- Ability to compile, coordinate and prepare reports
- Ability to handle confidential and sensitive issues appropriately
- Ability to perform under pressure and meet deadlines
- Experience applying executive administrative practices
- Experience applying office business practices and principles
- Skill in filing and document management
- Skill in providing and promoting good customer service
- Skill in the use of computers and software applications including Microsoft Office
Job Qualifications
- Ability to communicate effectively orally and in writing
- Ability to compile, coordinate and prepare reports
- Ability to handle confidential and sensitive issues appropriately
- Ability to perform under pressure and meet deadlines
- Experience applying executive administrative practices
- Experience applying office business practices and principles
- Skill in filing and document management
- Skill in providing and promoting good customer service
- Skill in the use of computers and software applications including Microsoft Office
Job Duties
- Coordinate and schedule meetings with VDOT staff, elected officials, CTB members, citizens, and external participants
- Prepare agendas, meeting minutes, and track action items
- Compose letters and official correspondence within and outside VDOT
- Organize functions and special events, including arrangements for lodging, meals, and equipment
- Manage registrations for conferences and seminars
- Receive information, compile and prepare specific responses and reports
- Provide diverse administrative and technical support to managers, work groups, sections, districts, or divisions
- Handle phone calls, contacts, and communications from internal staff and external stakeholders
- Transcribe, edit, and format data and materials related to special projects
- Maintain files, records, and systems including updating documents and manuals
- Make purchases per procurement guidelines and manage payment processes
- Track travel requisitions and make independent travel and hotel arrangements
- Assist with scheduling and setup for training sessions
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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