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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.00 - $25.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
wellness programs
Job Description
Our company is seeking a highly organized and personable Front Desk / Facilities Coordinator to join our dynamic team. We are a forward-thinking organization dedicated to fostering a professional and welcoming environment for employees, visitors, and partners alike. The role is based at our primary site where the individual will serve as the first point of contact, managing front desk operations while providing comprehensive facilities support and basic Environmental Health and Safety (EHS) administration.
This position offers an exciting opportunity for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining excellent customer service standards. The ideal c... Show More
This position offers an exciting opportunity for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining excellent customer service standards. The ideal c... Show More
Job Requirements
- High school diploma or GED
- Minimum of 2 years experience in receptionist or facilities support roles
- Strong communication and customer service skills
- Proficiency in Microsoft Office including Word and Excel
- Experience with multi-line phone systems preferred
- Ability to multitask and work independently
- Professional and approachable demeanor
- Willingness to be hands-on and proactive
- Attention to detail and follow-through
Job Qualifications
- High school diploma or GED required bachelor’s degree preferred but not required
- 2+ years of experience in a receptionist office coordinator or facilities support role
- Strong customer service communication and organizational skills
- Proficiency with Microsoft Office Word Excel and comfort learning new systems
- Experience with multi-line phone systems and security badging systems preferred
- Ability to multitask prioritize and work independently in a fast-paced environment
- Notary certification is a plus
Job Duties
- Serve as the primary front desk contact during business hours answering phones and greeting visitors
- Ensure visitors vendors and guests are properly signed in and issued badges in accordance with security procedures
- Maintain a professional clean and welcoming lobby reception and mailroom area
- Receive sort and distribute mail packages and office supplies maintain delivery logs
- Coordinate front desk coverage schedules and maintain phone floor directories
- Support meeting room setup and daily scheduling needs
- Assist with new hire orientation support and badging
- Support facilities operations by coordinating maintenance and service requests with vendors and building management
- Walk the floors regularly to identify issues and ensure common areas kitchens and print rooms are stocked and orderly
- Manage office kitchen coffee station and janitorial supply inventory and ordering
- Maintain seating charts assign workspaces and prepare cubicle nameplates
- Track preventive maintenance and work orders using facilities management systems
- Assist with purchase requests receiving goods and services and maintaining facilities files
- Support safety initiatives including SDS database maintenance training records AED management fire drills and emergency procedures
- Communicate building notices and announcements to employees
- Assist with company events meetings and special projects
- Maintain accurate records for employees contractors and visitors
- Support cost-conscious purchasing and vendor coordination
- Perform additional administrative and facilities tasks as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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