Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $17.50 - $23.50
Work Schedule
Standard Hours
Benefits
Paid Time Off
Health Insurance
Retirement Plan
Paid holidays
Professional development opportunities
Employee assistance program
flexible schedule
Job Description
This position is offered as a full-time, 12-month opportunity designed to provide essential administrative and clerical support to the deans and faculty members within the Colleges of Social Sciences and Business Department. The hiring establishment is an academic institution dedicated to fostering excellence in higher education, offering a diverse range of programs aimed at cultivating knowledge, critical thinking, and professional skills in students. As a key administrative role, this position contributes to maintaining a positive and professional office atmosphere, ensuring that operations run smoothly and efficiently while addressing the varied needs of stakeholders, including faculty, staff, and students in a... Show More
Job Requirements
- Must have a high school diploma
- Associate degree preferred
- Must have good skills with MS Office programs such as Word and Excel
- Must be capable of self-direction with an ability to prioritize and complete tasks in a timely fashion
- Must possess strong interpersonal skills that enhance effective relationships with colleagues and students
- Three to five years experience
Job Qualifications
- High school diploma
- Associate degree preferred
- Three to five years experience
- Proficiency with MS Office programs such as Word and Excel
- Strong interpersonal skills
- Ability to prioritize and complete tasks efficiently
- Experience in administrative or clerical roles
Job Duties
- Serves as a first contact by responding to inquiries and by directing individuals to the proper offices/personnel
- Conduct data management which includes assessment data, syllabi and other records
- Schedules meetings, rooms, and appointments
- coordinates schedules, distributes materials, makes agendas, and takes minutes as requested
- Types, photocopies, distributes, and files college documents as requested
- Manages office supplies and inventory
- Manages building needs and workorders
- Sorts and delivers mail promptly
- Manages outgoing mailings and assists with document management for programs and departments
- Performs budget-tracking, prepares and submits requests for reimbursement and check requests, and develops spreadsheet reports as requested
- Obtains, assembles, and maintains departmental information for use as requested for the colleges and departments
- Conducts continuous data collection for required reporting to accreditation and institutional entities as needed by colleges and departments
- Serves as point of contact for faculty recruiting process and assists new faculty with office set up and orientation process
- Initiates the onboarding process of new faculty and monitors the process
- Supervises student workers
- Assists with event planning and promotion
- Assists in social media marketing for the colleges
- Assists with marketing and enrollment/recruitment activities for the colleges
- Handles special projects requested by the Deans
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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