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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.75 - $24.00
Work Schedule
Standard Hours
Day Shifts
Benefits
Paid Time Off
Health Insurance
Retirement Plan
Employee wellness programs
Job Description
The hiring organization is a professional company that emphasizes compliance with ISO guidelines, highlighting a commitment to quality and organizational standards. This company values a streamlined front office operation to maintain efficiency and professional communication both internally and externally. As a company that integrates various operational roles such as visitor management, communication handling, event coordination, and office maintenance, it provides a supportive and well-organized work environment. The organization likely operates in an industry where ISO standards are crucial, ensuring that processes meet international benchmarks for quality and excellence.
The position available is for a Front Office Assistant who pl... Show More
The position available is for a Front Office Assistant who pl... Show More
Job Requirements
- high school diploma or general education degree (GED)
- one to three months related experience and/or training
- ability to read and comprehend simple instructions, short correspondence, and memos
- ability to write simple correspondence
- ability to effectively present information in one-on-one and small group situations
- ability to add and subtract two-digit numbers and perform basic multiplication and division
- ability to apply common sense understanding to carry out detailed but uninvolved instructions
- ability to deal with problems involving a few concrete variables in standardized situations
- ability to follow established safety rules
Job Qualifications
- high school diploma or general education degree (GED)
- one to three months related experience and/or training
- ability to read and comprehend simple instructions, short correspondence, and memos
- ability to write simple correspondence
- ability to effectively present information in one-on-one and small group situations
- ability to add and subtract two-digit numbers and perform basic multiplication and division
- ability to apply common sense understanding to carry out detailed but uninvolved instructions
- ability to deal with problems involving a few concrete variables in standardized situations
- knowledge of safety rules
Job Duties
- retrieves messages from voice mail and forwards to appropriate personnel
- answers incoming telephone calls in a friendly, professional manner, determines purpose of callers, and forwards calls to appropriate personnel or department
- takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
- answers questions about organization and provides callers with address, and other information
- welcomes on-site visitors and monitors visitor access, determines nature of business, and announces visitors to appropriate personnel in a professional manner
- checks in and routes all incoming packages to appropriate departments
- prepares, logs, and affixes shipping labels on packed cartons
- sorts and delivers internal emails and creates content for memos and email communication
- prints and posts meeting room calendars daily
- manages vending machine program
- maintains wellness and engagement calendar and participates in wellness and engagement events
- coordinates events including blood drives and flu clinics with HR
- operates announcement monitors daily
- maintains and updates office seating map
- keeps front lobby, front office, and conference room neat and organized including plant care
- manages cleaning requests
- orders and maintains office and first aid supplies
- prepares coffee for office and events
- assists with color chips and sampling department
- supports office administrator duties
- follows all company safety rules
- assists administrator in annual activities like CAPE, Chocolates and Christmas Cards
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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