Acquisition Coordinator

Hartford, CT, USA|Remote

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $24.00 - $28.00

Work Schedule

Standard Hours

Benefits

401k

Medical

Dental

Vision

Sick Time

Job Description

Butler America Aerospace, LLC is a distinguished aerospace company known for its commitment to innovation, quality, and excellence in serving the aerospace industry. As a key player in aerospace manufacturing and services, Butler America Aerospace emphasizes a supportive and inclusive work culture dedicated to diversity, equal opportunity, and continuous development of its workforce. The company values integrity, teamwork, and sustainable growth, making it a respected employer within the aerospace sector. This particular job opening is a remote position, providing a flexible work environment that caters to a broad spectrum of candidates across various locations. The pay range for this role... Show More

Job Requirements

High school diploma or equivalent plus 8 years of relevant experience or bachelor’s degree plus 4 years of relevant experience
US Citizen or US Person status
Strong organizational skills
Ability to coordinate across multiple time zones
Experience with scheduling complex interviews
Familiarity with applicant tracking systems
Effective communication skills
Commitment to compliance with employment laws and regulations

Job Qualifications

High school diploma or equivalent plus 8 years of experience or bachelor’s degree plus 4 years of relevant experience
1-2 years of TA coordination, administrative assistant and/or heavy calendaring/meeting scheduling experience preferred
Advanced knowledge of Microsoft Office (Word, Excel, and Outlook) and internet research capabilities
Experience using Workday and/or other information systems
Strong organizational and communication skills
Ability to handle multiple scheduling tasks efficiently

Job Duties

Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates, recruiters, hiring managers, and interview panels
Manage complex scheduling logistics including panel, executive, and/or high-volume interview calendars
Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear instructions, and a high-touch experience
Arrange candidate travel (flights, hotels, ground transportation) and ensure seamless itineraries for onsite or final-stage interviews
Process and/or track candidate expense reimbursements in accordance with company policy
Prepare and distribute interview agendas, candidate profiles, and evaluation materials to interview teams
Maintain accurate candidate records and status updates within the applicant tracking system (ATS)
Help improve interview scheduling workflows, tools, and processes to increase efficiency and reduce time-to-schedule
Track and report on scheduling metrics and coordination volume to support recruiting operations insights
Contribute to continuous improvement of the candidate experience by identifying gaps and proposing solutions
Support additional TA administrative and coordination tasks as business needs evolve
Ensure recruiting and hiring practices adhere to all applicable local, state, and federal employment laws and OFCCP and EEOC guidelines

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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