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220122 Administrative Assistant - Jacksonville, FL (Hybrid)
Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $20.77
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k)
Paid Time Off
Professional Development
hybrid work environment
Job Description
Canon Recruiting is a reputable staffing and recruitment agency dedicated to connecting talented professionals with exceptional career opportunities across various industries. The company prides itself on fostering a diverse and inclusive workplace where employees are celebrated for their unique perspectives and experiences. Canon Recruiting understands that embracing diversity enhances organizational strength and increases the ability to provide top-tier candidates to its clients. With a strong commitment to inclusion, Canon Recruiting creates an environment that values competence, quality, and respect for all individuals regardless of race, gender, age, disability, or other legally protected status. This dedication ensures an equitable hiring process... Show More
Job Requirements
- 3+ years’ experience as an administrative assistant or similar role
- ability to work independently and multi-task
- experience handling confidential and sensitive information
- strong communication and interpersonal skills
- proficiency in MS Outlook
- ability to manage multiple competing priorities
- attention to detail and accuracy
- ability to maintain professionalism and executive presence
- availability to work 40 hours per week Monday to Friday 8am-5pm
- ability to lift up to 30 lbs
- comfortable using computers and office technology
Job Qualifications
- 3+ years’ experience as an administrative assistant or comparable level of experience as a senior administrative assistant
- demonstrated ability to interact with senior level executives
- strong executive presence
- superior interpersonal communications skills
- proficient in MS Outlook
- ability to multi-task in an urgent and deadline-driven environment
- accuracy and quality control skills
- excellent attention to detail and organizational skills
- pro-active attitude and time management skills
Job Duties
- Provide executive administrative support to the GT Quality Assurance Executive
- managing the schedule of the Executive including meetings, tele-presence and travel
- scheduling staff events
- coordinating and responding to correspondence and requests from outside groups and senior management
- typing memoranda and correspondence
- maintaining accurate records
- preparing expense reimbursement
- communicating with executives and line management to gather and convey relevant information
- answering manager's phone line and documenting accurate messages
- proactively managing the calendar of multiple stakeholders and resolving conflicts professionally
- managing all travel planning and expenses
- preparing meeting minutes and related documents
- liaising with outside groups to coordinate events
- scheduling of meetings and calendar management
- accurately arranging complex travel plans and itineraries
- assisting with various administrative aspects of department management
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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