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Contract Administrator Job Description

contract administrator job description

A Contract Administrator, also known as a Contract Specialist, manages and reviews various contracts related to sales, purchases, business partnerships, rentals, new hires and business proposals within a company.

They also ensure compliance with legal requirements and maintain well-organized contract records. Contract Administrators collaborate with internal and external partners, explaining terms and conditions to stakeholders. The goal of this position is to reduce costs and increase profits. Strong communication and organizational skills are key attributes for success in this role.

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Are you looking to hire a Contract Administrator to streamline your contract management process? Utilize our free Contract Administrator Job Description Template to attract qualified candidates.

Contract Administrator Job Overview

[Company Name] is excited to welcome a dedicated Contract Administrator to the team. This role requires you to oversee the preparation, negotiation and review of various company contracts, including purchases, sales and business partnerships.

The ideal candidate will exhibit meticulous attention to detail, the ability to identify potential risks and strong analytical skills to reduce costs and maximize profits while ensuring compliance with legal regulations. Previous experience in contract management along with familiarity with legal requirements and terms of use, is highly valued.

If you’re meticulous, adept at contract management and committed to meeting our company goals, we’d be thrilled to have you on board.

Salary: $28–$32/hour

Schedule: Full-time (40 hours per week), with the possibility of overtime beyond 40 hours per week

Contract Administrator Duties & Responsibilities

  • Draft and negotiate legally binding contracts, establishing terms and conditions including service levels, fees and financial obligations
  • Negotiate contract terms with both internal and external business partners
  • Review and update existing contracts to ensure relevance and compliance
  • Maintain a systematic and organized record-keeping system for both physical and digital contract documents
  • Stay informed about legislative changes and collaborate with the legal department as needed
  • Develop standardized language and guidelines for contracts
  • Submit contracts to the appropriate authorities
  • Conduct document review meetings, prepare financial statements and assist in report preparation
  • Research and resolve contract issues to maintain smooth contract administration

Contract Administrator Experience Requirements & Skills

  • Proven experience in roles such as Contract Administrator or similar position
  • Strong negotiation and mediation skills
  • Keen attention to detail, capable of identifying errors
  • Ability to collaborate with individuals at various seniority levels, including staff, managers and external partners
  • Exceptional analytical, time management, problem solving and organizational skills
  • Effective verbal and written communication skills
  • Proficiency in MS Office applications
  • Capability to work independently or as part of a team
  • Ability to work under pressure

Contract Administrator Education & Qualifications

  • A minimum of a bachelor’s degree, possession of a master’s degree is preferred
  • Having certifications from the National Contract Management Association (NCMA) such as the Certified Federal Contracts Manager (CFCM) and Certified Commercial Contracts Manager (CCCM) is advantageous

Contract Administrator Job Description Template — Free Download

This customizable template streamlines the creation of engaging online job ads tailored specifically for a Contract Administrator position.

Start by replacing [Company Name] with your organization’s name and adjust the content to suit your unique requirements. Personalize salary details, work conditions and include other relevant information such as employee benefits and opportunities for professional growth.

Access our free Contract Administrator Job Description Template by typing your email and selecting the Free Download option.

Related: How To Write a Job Description

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