Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,145.00 - $96,760.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible spending accounts
Life insurance
Job Description
Johns Hopkins University (JHU) School of Nursing is a prestigious institution dedicated to advancing nursing education, research, and patient care. Known globally for its commitment to academic excellence and innovation, JHU emphasizes creating impactful experiences for both its internal community and external partners. As part of this institution, the Special Events department plays a crucial role in orchestrating organizational events that reflect Johns Hopkins' world-class reputation and foster engagement across diverse audiences. JHU’s School of Nursing operates in an environment that values inclusivity, professionalism, and strategic communication to promote its initiatives locally, nationally, and internationally.
The role of Senior Events Planner at JHU School of Nursing is designed for an experienced professional to independently conceptualize, implement, manage, and evaluate a wide range of organizational events. These can include mid-size to large and complex events involving international travel, foreign dignitaries, or political figures, sometimes necessitating heightened security measures. This position is key to representing and enhancing the JHU brand through flawless event execution and resourceful collaboration with internal leaders and external vendors. The Sr. Events Planner will provide expertise and serve as a resource for managers and employees, ensuring the smooth execution of events that promote JHU's strategic goals.
In this full-time role, the Senior Events Planner will oversee every aspect of event planning, from budgeting and contract negotiation to venue selection, marketing collaboration, and day-of management. The planner is responsible for developing procedures and protocols to maintain consistency and quality across events and recommending policy improvements to enhance efficiency. Events may take place both on campus and at external venues, requiring coordination with various stakeholders to develop themes, styles, communications, invitations, and marketing materials. Through diligent management of projects, timelines, guest lists, dietary needs, and vendor relationships, this role ensures successful event delivery within fiscal budgets.
The Senior Events Planner also embraces technology by utilizing industry-standard software solutions such as Social Tables, Eventbrite, and Cvent for planning, registration, and execution. They will be adept at managing virtual and hybrid events using platforms like Zoom and Teams, facilitating live streams, broadcasts, and other digital programming. Additionally, the Sr. Events Planner plays a mentorship role by training colleagues and enhancing the department's digital event management capabilities.
With a starting salary range of $55,145 to $96,760 annually (targeted at $75,955 and commensurate with experience), this exempt position operates primarily Monday through Friday from 8:30 am to 5:00 pm, with occasional evening and weekend hours to meet event demands. The successful candidate will uphold Johns Hopkins' values of diversity and inclusion, fostering an environment welcoming to all individuals regardless of race, color, religion, gender identity, or other protected statuses. Located within the School of Nursing’s Special Events department, this role offers a unique opportunity to contribute to a world-renowned academic institution that shapes the future of healthcare through outstanding events and strategic collaborations.
The role of Senior Events Planner at JHU School of Nursing is designed for an experienced professional to independently conceptualize, implement, manage, and evaluate a wide range of organizational events. These can include mid-size to large and complex events involving international travel, foreign dignitaries, or political figures, sometimes necessitating heightened security measures. This position is key to representing and enhancing the JHU brand through flawless event execution and resourceful collaboration with internal leaders and external vendors. The Sr. Events Planner will provide expertise and serve as a resource for managers and employees, ensuring the smooth execution of events that promote JHU's strategic goals.
In this full-time role, the Senior Events Planner will oversee every aspect of event planning, from budgeting and contract negotiation to venue selection, marketing collaboration, and day-of management. The planner is responsible for developing procedures and protocols to maintain consistency and quality across events and recommending policy improvements to enhance efficiency. Events may take place both on campus and at external venues, requiring coordination with various stakeholders to develop themes, styles, communications, invitations, and marketing materials. Through diligent management of projects, timelines, guest lists, dietary needs, and vendor relationships, this role ensures successful event delivery within fiscal budgets.
The Senior Events Planner also embraces technology by utilizing industry-standard software solutions such as Social Tables, Eventbrite, and Cvent for planning, registration, and execution. They will be adept at managing virtual and hybrid events using platforms like Zoom and Teams, facilitating live streams, broadcasts, and other digital programming. Additionally, the Sr. Events Planner plays a mentorship role by training colleagues and enhancing the department's digital event management capabilities.
With a starting salary range of $55,145 to $96,760 annually (targeted at $75,955 and commensurate with experience), this exempt position operates primarily Monday through Friday from 8:30 am to 5:00 pm, with occasional evening and weekend hours to meet event demands. The successful candidate will uphold Johns Hopkins' values of diversity and inclusion, fostering an environment welcoming to all individuals regardless of race, color, religion, gender identity, or other protected statuses. Located within the School of Nursing’s Special Events department, this role offers a unique opportunity to contribute to a world-renowned academic institution that shapes the future of healthcare through outstanding events and strategic collaborations.
Job Requirements
- Bachelor's degree
- Four years of related experience
- Experience in coordinating events in a higher education or comparable setting
- Ability to work occasional evening hours and weekend hours
- Additional education may substitute for required experience and vice versa as per the JHU equivalency formula
Job Qualifications
- Bachelor's degree
- Four years of related experience
- Experience coordinating events in higher education or comparable settings
- Ability to work occasional evening and weekend hours
- Experience running large-scale events such as conferences, symposiums, or national events preferred
- Experience in technical production for large-scale events preferred
- Certified Meeting Professional (CMP) certification preferred
- Proficiency in budgeting, event planning, guest relations, invoicing, menu planning, public relations, and vendor management at an intermediate level
Job Duties
- Plan and execute mid-size to large and complex divisional, departmental, and organizational events with broad-reaching internal and external impact
- Develop and manage event budgets, commit funds, and finalize event contracts
- Develop procedures and protocols for events and use of space
- Identify policy improvements and make effective recommendations related to event planning
- Work with organizational leadership to plan and orchestrate events on campus and at outside venues, including developing the theme, style, communications, and invitations
- Provide day-of support for events and prepare other staff to manage events
- Manage relationships with vendors, hotels, venues, and external organizations
- Create event experiences that are inclusive and accessible
- Prepare briefings, status updates, reports, summaries, and presentations for internal and external partners
- Stay current on industry software to improve event planning processes
- Train colleagues and stakeholders on event platforms
- Use software such as Teams, Zoom, and IBM Player to facilitate virtual events
- Manage inventory of event supplies
- Approve invoices and expenses in financial systems
- Collaborate with Marketing & Communications on event promotion and materials
- Develop annual calendar of events with leadership
- Conceptualize events including setting goals, recruiting speakers, and managing guest lists
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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