Job Overview
Employment Type
Full-time
Compensation
Salary
Range $77,800.00 - $116,600.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
bonus
Professional Development
Employee wellness programs
Job Description
Hines is a leading global real estate investment, development, and property management firm with a rich legacy spanning over six decades. Founded in 1957 by Gerald D. Hines, the company now operates in 28 countries and manages a portfolio worth approximately $92.3 billion. This portfolio encompasses a diverse range of high-performing assets across residential, logistics, retail, office, and mixed-use strategies. With local teams supporting 634 properties totalling more than 225 million square feet worldwide, Hines is recognized for its commitment to innovation, sustainability, and excellence in the real estate sector. The firm has been repeatedly acknowledged for its cutting-edge practices, including a firm-wide pledge to achieve net zero carbon emissions by 2040 without purchasing offsets. Hines has earned prestigious accolades such as being named on Fast Company's annual list of the World's Most Innovative Companies and being recognized by U.S. News & World Report as one of the Best Companies to Work For in 2024.
Joining Hines means embarking on a career journey that is driven by visionary leadership and a strong foundation in industry best practices. Hines prioritizes the well-being and growth of its employees by offering comprehensive training, competitive compensation, robust benefits, and generous vacation packages, fostering an inclusive and collaborative work environment.
As a Facilities Coordinator at Hines, you will play a vital role by acting as the primary liaison between the Property Management team and contractors, ensuring effective handling of routine facility management concerns. This position entails a variety of responsibilities including supervision of support personnel such as the receptionist and kitchen attendant, management of incoming service requests, and vendor coordination for equipment and maintenance. The Facilities Coordinator administers building security measures, manages departmental moves, and coordinates with property managers on safety protocols and disaster response activities. The role also encompasses budget development, invoice processing, record keeping, and special projects as assigned by management.
This position demands strong interpersonal skills and the ability to prioritize tasks efficiently in a fast-paced office setting. Candidates must demonstrate technical competence with office software, including intermediate skills in Microsoft Office and advanced knowledge of Visio or Photo Paint. The Facilities Coordinator must maintain meticulous attention to detail, handle confidential information responsibly, and support a team-oriented atmosphere. Physical aspects of the job include lifting weights up to 25 pounds, frequent standing, walking, and the ability to navigate stairwells. Compensation for this role ranges from $77,800 to $116,600 annually, with eligibility for bonuses.
Joining Hines positions you within a forward-thinking organization that bridges local expertise with global insights to exceed client expectations. You will be contributing to projects that enhance urban environments and pioneer sustainable real estate practices while enjoying the support of a dedicated global workforce of 5,000 employees. Hines offers a dynamic and rewarding professional environment where you can grow your career and make a significant impact in the real estate industry.
Joining Hines means embarking on a career journey that is driven by visionary leadership and a strong foundation in industry best practices. Hines prioritizes the well-being and growth of its employees by offering comprehensive training, competitive compensation, robust benefits, and generous vacation packages, fostering an inclusive and collaborative work environment.
As a Facilities Coordinator at Hines, you will play a vital role by acting as the primary liaison between the Property Management team and contractors, ensuring effective handling of routine facility management concerns. This position entails a variety of responsibilities including supervision of support personnel such as the receptionist and kitchen attendant, management of incoming service requests, and vendor coordination for equipment and maintenance. The Facilities Coordinator administers building security measures, manages departmental moves, and coordinates with property managers on safety protocols and disaster response activities. The role also encompasses budget development, invoice processing, record keeping, and special projects as assigned by management.
This position demands strong interpersonal skills and the ability to prioritize tasks efficiently in a fast-paced office setting. Candidates must demonstrate technical competence with office software, including intermediate skills in Microsoft Office and advanced knowledge of Visio or Photo Paint. The Facilities Coordinator must maintain meticulous attention to detail, handle confidential information responsibly, and support a team-oriented atmosphere. Physical aspects of the job include lifting weights up to 25 pounds, frequent standing, walking, and the ability to navigate stairwells. Compensation for this role ranges from $77,800 to $116,600 annually, with eligibility for bonuses.
Joining Hines positions you within a forward-thinking organization that bridges local expertise with global insights to exceed client expectations. You will be contributing to projects that enhance urban environments and pioneer sustainable real estate practices while enjoying the support of a dedicated global workforce of 5,000 employees. Hines offers a dynamic and rewarding professional environment where you can grow your career and make a significant impact in the real estate industry.
Job Requirements
- High school diploma or equivalent
- Two or more years in an administrative support role
- Supervisory experience preferred
- Ability to communicate effectively with diverse individuals and vendors
- Understanding of technical equipment and facilities procedures
- Ability to handle confidential information appropriately
- Ability to prioritize and meet deadlines
- Intermediate MS Office skills including MS Access
- Advanced knowledge of Visio or Photo Paint
- Ability to work in a fast-paced environment
- Ability to lift carry push up to 25 pounds
- Ability to walk stairwells
- Frequent sitting standing walking
- Exposure to noise from telephone calls
Job Qualifications
- High school diploma or equivalent from an accredited institution
- Two or more years in an administrative support role in a professional office environment
- Supervisory experience is strongly preferred
- Interpersonal skills necessary to effectively communicate with a variety of individuals including outside vendors
- Must demonstrate understanding of corporate services technical equipment facilities guidelines/procedures and business administration
- Must have the ability to appropriately handle sensitive or confidential information
- Must be able to prioritize work meet deadlines and concentrate on detail in a fast-paced work environment
- Intermediate knowledge of MS Office including MS Access and advanced knowledge of Visio or Photo Paint
- The ability to cooperate in a team environment is critical
Job Duties
- Supervises the receptionist and kitchen attendant including delegating work establishing priorities and deadlines coaching and evaluating performance hiring and handling performance related issues
- Manages incoming requests for facilities and maintenance services and responds to requests on a priority basis
- Handles general oversight of the Facilities Desk Operations
- Serves as primary contact to outside vendors for equipment and maintenance related issues including first aid kits fire extinguishers copiers etc
- Directs the activities of vendors and/or contractors engaged in maintaining and repairing systems
- Contacts appropriate personnel when emergency maintenance is required
- Administers security and building access cards for employees and contractors
- Coordinates all employee and departmental inter-office moves including furniture files telephone and computer equipment
- Coordinates with appropriate personnel regarding construction buildouts
- Acts as primary contact for plants artwork calling cards and other requests
- Prepares quarterly leasehold and rent charges
- Coordinates with Property Management personnel on various company-wide programs including Fire Warden/Drills and disaster recovery/response efforts
- Develops preliminary budget and evaluates monthly expenditures
- Processes invoices and forwards to manager for approval and accounting for payment
- Handles other related accounting duties
- Develops implements and maintains departmental record keeping filing systems and information on the Intranet
- Requests necessary documentation of departmental property inventory from department managers
- Tracks information for audit and tax purposes
- Handles special projects as assigned by management
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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