Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Travel reimbursement
Job Description
Lenox Advisors is a distinguished wealth management and insurance services firm specializing in serving high-net-worth individuals and their families. As a wholly owned subsidiary of NFP Corp., an Aon Company, Lenox Advisors uniquely combines the personalized, client-focused culture of a boutique firm with the stability and expansive resources of a major corporation. NFP Corp. is recognized as a multiple Best Places to Work award winner in Business Insurance and holds accolades as an Elite Agency, making it a leading broker in property and casualty insurance, benefits consulting, wealth management, and retirement plan advisory services. Supported by more than 8,000 employees globally and partnered with highly rated insurers, vendors, and financial institutions, NFP continuously invests in innovative technologies to empower client success.
Lenox Advisors is currently seeking an experienced and highly organized Event Coordinator passionate about crafting exceptional events and ensuring their seamless execution. This role is tailor-made for a professional who thrives both in independent project ownership and collaborative team environments. The Event Coordinator will be responsible for gathering insights from various stakeholders, conducting thorough research and site visits, and developing creative event concepts. The role requires confidence in presenting plans and recommendations to secure feedback and approvals from management. It's an excellent opportunity for career growth within event management, allowing the successful candidate to fully lead the planning and execution of impactful events that foster business growth, client engagement, and advance organizational goals.
This position offers a hybrid work model based in either Stamford, CT, or New York, NY, requiring regular travel between these sites to collaborate with key leaders and stakeholders. The role expects a standard in-office presence of at least three days per week, with flexibility to support events that often occur outside regular business hours. Travel within the NYC and tri-state area will constitute approximately 25% of the job duties.
Key responsibilities include comprehensive event planning and execution, managing logistical aspects from timelines to run-of-show documents, and leading onsite event management including setup and vendor coordination. The Event Coordinator will maintain strong vendor and venue relationships, negotiate contracts in partnership with the management team, and ensure service delivery aligns with budgets and event objectives. An essential aspect of the role involves managing event registration, tracking attendee engagement, and overseeing communication strategy in close collaboration with marketing teams.
Stakeholder collaboration is vital for aligning event goals and messaging, and the Event Coordinator will act as a nexus between internal teams and external partners. Budget creation, financial tracking, invoice processing, and post-event analysis are integral to this role to optimize cost efficiency and enhance future events. The position demands a professional demeanor, attention to detail, and the ability to provide a high-touch experience for advisors, clients, and partners.
With over five years of corporate event coordination experience preferred, the candidate should be seasoned in managing complex events and comfortable operating in a dynamic, fast-paced environment. Lenox Advisors offers an enriching career path promising exposure to industry-leading practices and a supportive environment driven by innovation and client success.
Lenox Advisors is currently seeking an experienced and highly organized Event Coordinator passionate about crafting exceptional events and ensuring their seamless execution. This role is tailor-made for a professional who thrives both in independent project ownership and collaborative team environments. The Event Coordinator will be responsible for gathering insights from various stakeholders, conducting thorough research and site visits, and developing creative event concepts. The role requires confidence in presenting plans and recommendations to secure feedback and approvals from management. It's an excellent opportunity for career growth within event management, allowing the successful candidate to fully lead the planning and execution of impactful events that foster business growth, client engagement, and advance organizational goals.
This position offers a hybrid work model based in either Stamford, CT, or New York, NY, requiring regular travel between these sites to collaborate with key leaders and stakeholders. The role expects a standard in-office presence of at least three days per week, with flexibility to support events that often occur outside regular business hours. Travel within the NYC and tri-state area will constitute approximately 25% of the job duties.
Key responsibilities include comprehensive event planning and execution, managing logistical aspects from timelines to run-of-show documents, and leading onsite event management including setup and vendor coordination. The Event Coordinator will maintain strong vendor and venue relationships, negotiate contracts in partnership with the management team, and ensure service delivery aligns with budgets and event objectives. An essential aspect of the role involves managing event registration, tracking attendee engagement, and overseeing communication strategy in close collaboration with marketing teams.
Stakeholder collaboration is vital for aligning event goals and messaging, and the Event Coordinator will act as a nexus between internal teams and external partners. Budget creation, financial tracking, invoice processing, and post-event analysis are integral to this role to optimize cost efficiency and enhance future events. The position demands a professional demeanor, attention to detail, and the ability to provide a high-touch experience for advisors, clients, and partners.
With over five years of corporate event coordination experience preferred, the candidate should be seasoned in managing complex events and comfortable operating in a dynamic, fast-paced environment. Lenox Advisors offers an enriching career path promising exposure to industry-leading practices and a supportive environment driven by innovation and client success.
Job Requirements
- Bachelor’s degree or equivalent experience in event management or related field
- Minimum 5 years of professional event coordination experience
- Demonstrated track record of successful event planning and execution
- Strong negotiation and vendor management capabilities
- Exceptional multitasking and problem-solving skills
- Proficiency in Microsoft Office and event registration platforms
- Availability to work in a hybrid setup at Stamford, CT or New York, NY office
- Willingness to travel up to 25% of the time and work outside normal hours
Job Qualifications
- 5+ years of experience in event coordination preferably in corporate settings
- Proven ability to manage complex events from conception to execution
- Strong organizational and project management skills
- Excellent communication and interpersonal skills
- Experience negotiating vendor contracts and managing budgets
- Proficiency with event management software and tools
- Ability to collaborate effectively across diverse teams
- Willingness to travel regularly between office locations
- Flexibility to work outside standard business hours as needed
Job Duties
- Coordinate end-to-end planning of events including conferences, training sessions, corporate meetings, and dinners
- Develop timelines, run-of-show documents, and detailed logistical plans
- Lead on-site event execution including setup, vendor coordination, and issue resolution
- Source, evaluate, and manage relationships with venues and vendors including AV, catering, and travel
- Negotiate contracts in conjunction with manager and COO ensuring alignment with budget and objectives
- Manage event registration, RSVP tracking, and attendee communications with marketing
- Collaborate with executive leadership, assistants, event hosts, marketing, and external partners to align on goals and messaging
- Support event budget creation, track expenses, and process invoices
- Deliver post-event reporting including attendance, feedback, and recommendations
- Oversee onsite event operations ensuring all elements meet quality standards
- Travel within NYC and tri-state area approximately 25% of the time
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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