Corporate Events Coordinator

Providence, RI, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $55,300.00 - $102,700.00

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

retirement programs

Parental leave

Travel perks

Inclusion and diversity initiatives

Continuous development opportunities

Job Description

American Express Global Business Travel (Amex GBT) is a leading corporate travel management company that leverages its vast global network and technology to deliver innovative travel solutions. The company specializes in providing comprehensive travel management, including meetings and events services, for corporate clients across a variety of industries worldwide. Amex GBT prides itself on fostering a culture centered on collaboration, diversity, and inclusion, valuing the unique perspectives each team member brings. The organization is dedicated to driving positive change through the power of travel, making meaningful connections, and supporting client business goals while enhancing traveler experiences.

Join Amex GBT as a Meetings and Events Manager, where you will operate as the primary liaison for corporate meetings, events, tradeshows, and exhibitions. In this pivotal role, you will be responsible for managing the entire event lifecycle, from post-contract execution through final billing and reconciliation. Your expertise will be vital in overseeing logistics such as booth design, space selection, floor plan coordination, and audiovisual and exhibitor service requirements. You will also build and maintain strong relationships with various suppliers and vendors, including general service contractors and specialty exhibit houses. Contract negotiation and management will be critical, ensuring terms meet company standards and deadlines for attrition and cancellation are adhered to precisely.

This position requires close collaboration with internal stakeholders and creative teams to develop event program materials such as booth graphics, signage, and branded collateral. Financial oversight is an essential component, with responsibilities encompassing budget management, expense tracking, billing audits, and reporting financial status throughout the program. As the event manager, you will conduct regular progress meetings from the initial launch phase through completion, addressing challenges and ensuring goals are met efficiently.

On-site management during tradeshows is a key aspect of this role. You will coordinate staff, troubleshoot operational issues, and represent Amex GBT to ensure the smooth execution of events. You will work hand in hand with the accounting team to finalize billing and perform thorough reconciliations. Post-event, you will assess outcomes to identify areas for improvement and implement necessary changes to optimize future programs.

This is a full-time role based in the United States with a salary range between $55,300 and $102,700, reflecting the candidate’s experience and complexity of responsibilities. Amex GBT offers comprehensive benefits starting from day one, including health insurance, retirement plans, parental leave, and travel perks. The company actively promotes an inclusive work environment and encourages candidates from diverse backgrounds to apply, emphasizing continuous development and recognition of individual talents. If you have a passion for travel and event management and want to contribute to a company that inspires global connections, this position provides an exciting opportunity to advance your career while making a tangible impact.

Job Requirements

Minimum of 3 years of experience in meeting and event planning particularly tradeshow management
Experience in managing booth layout and collaboration with service contractors
Familiarity with industry technology including attendee registration platforms such as Cvent
Proficiency in Microsoft Word and Excel
CMP or CEM certification preferred
Strong communication skills
Ability to prioritize and manage multiple projects
Flexibility to adapt to shifts in priorities
Strong analytical and budgeting skills
Willingness to travel domestically and internationally
Work location within the United States

Job Qualifications

Minimum of 3 years in meeting and event planning particularly tradeshow management
Experience managing booth layout and working with service contractors and exhibitors
Familiarity with attendee registration platforms like Cvent and tradeshow management tools
Proficient in Microsoft Word and Excel
Certified Meeting Professional (CMP) or Certified Exhibition Manager (CEM) preferred
Strong communication and presentation skills
Ability to prioritize and manage multiple projects in a dynamic environment
Flexibility to adapt to changing priorities
Strong analytical skills for budgeting and forecasting
Willingness to travel domestically and internationally

Job Duties

Act as the main point of contact for corporate meetings, events, tradeshows, and exhibitions from post-contract to final billing
Oversee planning and logistics including booth design, space selection, floor plan coordination, and electrical/AV needs
Build and maintain relationships with suppliers and vendors such as general service contractors, exhibit houses, and specialty vendors
Negotiate and manage supplier contracts ensuring all terms are monitored and deadlines met
Collaborate with internal stakeholders and creative teams to develop program materials including booth graphics and signage
Manage program budgets, track expenses, audit billing accuracy, and provide financial updates accounting for tradeshow costs
Conduct regular meetings from pre-launch through program completion to ensure goals are met and challenges addressed
Provide on-site tradeshow management including staff coordination and issue resolution
Work with accounting to finalize billing and perform reconciliations
Evaluate program outcomes to implement improvements