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Corporate Events Coordinator
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,300.00 - $102,700.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
retirement programs
Parental leave
Travel perks
Inclusion and diversity initiatives
Continuous development opportunities
Job Description
American Express Global Business Travel (Amex GBT) is a leading corporate travel management company that leverages its vast global network and technology to deliver innovative travel solutions. The company specializes in providing comprehensive travel management, including meetings and events services, for corporate clients across a variety of industries worldwide. Amex GBT prides itself on fostering a culture centered on collaboration, diversity, and inclusion, valuing the unique perspectives each team member brings. The organization is dedicated to driving positive change through the power of travel, making meaningful connections, and supporting client business goals while enhancing traveler experiences.
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Job Requirements
- Minimum of 3 years of experience in meeting and event planning particularly tradeshow management
- Experience in managing booth layout and collaboration with service contractors
- Familiarity with industry technology including attendee registration platforms such as Cvent
- Proficiency in Microsoft Word and Excel
- CMP or CEM certification preferred
- Strong communication skills
- Ability to prioritize and manage multiple projects
- Flexibility to adapt to shifts in priorities
- Strong analytical and budgeting skills
- Willingness to travel domestically and internationally
- Work location within the United States
Job Qualifications
- Minimum of 3 years in meeting and event planning particularly tradeshow management
- Experience managing booth layout and working with service contractors and exhibitors
- Familiarity with attendee registration platforms like Cvent and tradeshow management tools
- Proficient in Microsoft Word and Excel
- Certified Meeting Professional (CMP) or Certified Exhibition Manager (CEM) preferred
- Strong communication and presentation skills
- Ability to prioritize and manage multiple projects in a dynamic environment
- Flexibility to adapt to changing priorities
- Strong analytical skills for budgeting and forecasting
- Willingness to travel domestically and internationally
Job Duties
- Act as the main point of contact for corporate meetings, events, tradeshows, and exhibitions from post-contract to final billing
- Oversee planning and logistics including booth design, space selection, floor plan coordination, and electrical/AV needs
- Build and maintain relationships with suppliers and vendors such as general service contractors, exhibit houses, and specialty vendors
- Negotiate and manage supplier contracts ensuring all terms are monitored and deadlines met
- Collaborate with internal stakeholders and creative teams to develop program materials including booth graphics and signage
- Manage program budgets, track expenses, audit billing accuracy, and provide financial updates accounting for tradeshow costs
- Conduct regular meetings from pre-launch through program completion to ensure goals are met and challenges addressed
- Provide on-site tradeshow management including staff coordination and issue resolution
- Work with accounting to finalize billing and perform reconciliations
- Evaluate program outcomes to implement improvements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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