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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Paid holidays
Flexible work schedule
Job Description
The University of Florida (UF) is a prestigious public research university located in Gainesville, Florida. Renowned for its commitment to excellence in education, research, and community engagement, UF fosters an innovative and collaborative environment that supports academic and professional growth. The university is home to a diverse student and faculty body dedicated to making a positive impact locally and globally. UF's Office of Professional and Workforce Development (OPWD) plays a critical role in bridging professional learning and workforce advancement by offering robust programs and events that serve the university community and beyond.
Within this dynamic setting, the OPWD Conference ... Show More
Within this dynamic setting, the OPWD Conference ... Show More
Job Requirements
- A bachelor's degree in an appropriate area of specialization and three years of appropriate experience
- or a high school diploma and seven years of appropriate experience
- ability to plan, coordinate, and execute complex university events
- strong communication skills for liaising with internal and external stakeholders
- proficiency in budgeting and financial tracking
- experience with marketing and event promotion
- attention to detail and organizational skills
- ability to comply with university policies and safety regulations
Job Qualifications
- A bachelor's degree in an appropriate area of specialization and three years of appropriate experience
- or a high school diploma and seven years of appropriate experience
- knowledge of University of Florida procedures
- experience in Microsoft Office
- four years of experience in event or meeting planning
- strong organizational skills
- excellent communication and interpersonal abilities
- proven ability to manage multiple projects simultaneously
Job Duties
- Plan, coordinate, and execute university meetings, conferences, workshops, and special events
- develop timelines, task lists, and action plans while managing logistics, including venues, catering, technology, and AV needs
- oversee event registration, guest lists, and attendance tracking
- serve as the primary liaison between internal departments, faculty, and external vendors, securing contracts and managing service providers
- communicate with speakers, panelists, and presenters to ensure smooth program execution
- develop and monitor budgets, track expenses, process invoices, and identify cost-saving opportunities
- ensure compliance with university policies, health and safety regulations, and accessibility standards while optimizing the guest experience
- coordinate event promotions, invitations, and communications via email, social media, and university channels
- develop and distribute event materials, such as programs, signage, and name badges
- work with marketing and communications teams to enhance event visibility
- collect feedback from attendees and stakeholders
- analyze event success, attendance metrics, and areas for improvement
- responsible for fiscal reconciliation and close out of events
- prepare reports and recommendations for future events
- perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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