Catering Sales Event Coordinator

This job opportunity is with a dynamic and fast-paced organization seeking a skilled Administrative Assistant to support multiple departments within the company. The company operates in a professional office environment, emphasizing efficiency, organization, and proactive problem-solving. This full-time position offers an hourly rate ranging from $22 to $26, depending on the candidate's experience and qualifications. The role is ideally suited for an individual who enjoys multitasking, pays great attention to detail, and thrives in an environment that demands a high level of discretion and professionalism. The company's culture values strong interpersonal skills, adaptability, and the ability to work both independently and collaboratively as part of a team.

As an Administrative Assistant, you will be the linchpin in the smooth operation of various departments by managing calendars, arranging meetings and conference calls, and coordinating events. You will use your expert judgment to organize time effectively and anticipate the needs of your supervisors. Additionally, you will be responsible for handling travel arrangements, including booking transportation and lodging, and providing travel support for itinerary changes or shipping requirements on short notice. Managing correspondence, proofreading documents, and handling invoices and purchase orders will also be essential duties of the role. You will play a vital part in tracking project statuses, managing expense reports, and contributing to the preparation and distribution of vendor contracts.

This role requires advanced proficiency in Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint, alongside familiarity with payroll, HR systems, and SharePoint. Candidates must demonstrate excellent organizational skills, the ability to reprioritize tasks on the fly, and a proactive approach to problem-solving. Confidentiality and the ability to manage upwards effectively are critical components of this role. Physical requirements include the ability to work in a standard office environment, performing tasks that involve sitting for extended periods, typing, and occasional lifting or moving of light supplies. Overall, this is a multifunctional position designed for someone eager to contribute to a high-functioning team while managing diverse administrative responsibilities with professionalism and enthusiasm.