Pennsylvania Compliant Job Posting Template: Salary Ranges, Required Notices and EEO Statements

Pennsylvania Compliant Job Posting Template: Salary Ranges, Required Notices and EEO Statements: Key Takeaways

• As of 2025, Pennsylvania has no statewide requirement for salary range disclosure in job postings, but legislative proposals exist.
• Philadelphia enforces the Wage Equity Ordinance banning salary history inquiries to promote pay equity.
• Pennsylvania employers must comply with federal and state-required Equal Employment Opportunity (EEO) postings.
• Including a voluntary EEO statement in job ads can enhance diversity and employer reputation.

Crafting a Pennsylvania job posting requires attention to current legal mandates and best practices.

This guide covers salary disclosures, required notices, and the importance of EEO statements.

For a deeper overview, see our job posting compliance guide.

1. Salary Range Disclosure in Pennsylvania Job Postings

Currently, Pennsylvania does not mandate including salary ranges in job advertisements across the state.

For broader context, review current salary range laws across the U.S.

However, House Bill 560 proposes that employers with 15 or more employees disclose salary ranges in postings, highlighting growing interest in pay transparency.

Since this bill is not yet law, compliance with it is not obligatory—but employers should prepare for possible implementation.

Salary Disclosure Considerations for Employers

Employers may choose voluntarily to include salary ranges to attract qualified candidates and demonstrate transparency.

Salary range disclosure may boost trust and help reduce wage disparities, aligning with evolving workplace expectations.

Philadelphia Wage Equity Ordinance

Distinctly, Philadelphia has adopted the Wage Equity Ordinance that forbids employers from asking about or relying on an applicant’s salary history.

This rule aims to promote fair pay by preventing past wages from influencing current compensation offers.

Employers operating in Philadelphia must strictly adhere to this ordinance throughout recruitment and interview steps.

2. Required Notices for Pennsylvania Job Postings

While statewide pay transparency laws for postings are pending, employers must comply with several mandatory workplace notices related to employment rights.

Federal and state laws require displaying or providing these to employees, often including them in onboarding or accessible workplace locations.

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Federal Required Posters

• "Know Your Rights: Workplace Discrimination is Illegal" – This poster from the U.S. Equal Employment Opportunity Commission (EEOC) outlines protections against discrimination.

State Required Posters for Pennsylvania

• Pennsylvania Human Relations Act Notice: Describes prohibitions against discrimination based on race, sex, age, disability, and other protected classes.
• Pennsylvania Equal Pay Law Notice: Informs employees about the state's equal pay standards ensuring wage equity.

Pennsylvania’s Department of Labor and Industry provides accessible resources for these required postings and ongoing updates.

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3. Including EEO Statements in Pennsylvania Job Postings

While not legally mandated for job postings, including an Equal Employment Opportunity (EEO) statement is considered a best practice.

EEO statements communicate the employer’s commitment to diversity, equity, and a discrimination-free workplace.

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Benefits of EEO Statements

• Enhances appeal to a broader and more diverse applicant pool.
• Demonstrates that the organization values fairness and inclusivity.
• Can prevent misunderstandings and reinforce compliance culture.

A typical EEO statement might affirm that the employer provides equal employment opportunities without regard to race, gender, disability, or other protected characteristics.

For front-of-house roles, align responsibilities with the Server job description.

4. Best Practices for Pennsylvania Job Posting Compliance

Employers in Pennsylvania should stay informed on legislative developments regarding pay transparency.

Until such laws take effect, employers should ensure all required federal and state notices are properly displayed or accessible.

In addition, drafting job postings that include voluntary salary ranges and comprehensive EEO statements can position companies as transparent and inclusive employers.

Regularly review job posting templates and recruitment policies to maintain compliance and reflect best practices.

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5. Useful Resources for Pennsylvania Job Posting and EEO Guidance

• Pennsylvania Department of Labor and Industry Mandatory Postings
• U.S. Equal Employment Opportunity Commission (EEOC) Guidance on Job Postings
• Philadelphia Commission on Human Relations - Wage Equity Ordinance

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Pennsylvania Compliant Job Posting Template: Salary Ranges, Required Notices and EEO Statements: Conclusion

While Pennsylvania currently does not require salary range disclosures in job postings statewide, employers should monitor legislative changes carefully.

Compliance with federal and state required workplace notices, including EEO posters, is mandatory and essential for legal adherence.

Incorporating voluntary salary transparency and explicit EEO statements in job listings can foster fairness, enhance employer brand, and attract diverse talent.