Workplace Concierge

Dallas, TX, USA|Onsite

Job Overview

Employment Type

Temporary

Full-time

Compensation

Hourly

Range $23.00 - $25.00

Benefits

Medical insurance

Dental Insurance

Vision Insurance

long term disability insurance

Short term disability insurance

401k with match

Life insurance

Paid holidays

Paid Time Off

access to discount programs

Job Description

Circles is an organization that fosters a vibrant and inclusive culture where individuality and self-expression are highly valued. Committed to creating a workplace environment that promotes open communication, respect, and continuous professional development, Circles empowers its employees to pursue their career aspirations while advancing both personally and professionally. The culture at Circles places a strong emphasis on the wellbeing of its workforce, ensuring that each team member feels supported, engaged, and cared for. This dedication to employee wellness directly translates into the exceptional service experience provided to their clients and customers. Circles operates as a hospitality-focused entity, where the foundation... Show More

Job Requirements

Manage and prioritize multiple tasks daily
Must have at least 3+ years of hospitality or related experience (hotel experience preferred)
Excellent written and oral communication skills
Ability to adhere to schedule and be punctual
Flexibility to adapt to changing priorities
Proficient with Microsoft Office Suite
Professional appearance
Great, helpful attitude in partnering with many different teams

Job Qualifications

At least 3+ years of hospitality or related experience (hotel experience preferred)
Excellent written and oral communication skills
Proficient with Microsoft Office Suite
Professional appearance
Great, helpful attitude in partnering with many different teams
Ability to manage and prioritize multiple tasks daily
Flexibility to adapt to changing priorities
Ability to adhere to schedule and be punctual

Job Duties

Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward any incoming phone calls while providing basic information when needed
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges, etc.)
Anticipate team member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience
Periodically inspect common area equipment to ensure good operating condition
Update appointment calendars and schedule meetings/appointments
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, mail sorting, package handling, etc.
Ensure that supply stations and first aid kits around the office remain well stocked
Determine standard supplies and information to be maintained at the reception areas, in the pantries and within other common areas
Assist with the food and beverage program by alerting the proper vendors of any issues with inventory or service issues that may arise
Accept and forward mail/deliveries and assist with directing large deliveries as needed
Support matters relating to desk assignments within our desk booking system
Assist with event food set up and take down when needed for any large meetings
Follow up with team members who have submitted workplace tickets
Act as an extension of and assist in the Workplace Services mission of making our client site the best place to work
Complete special projects as needed for the Workplace Services team
Provide personal services to employees and visitors including but not limited to: arranging, booking and confirming recreational, dining, and/or business activities, arrangement of transportation & travel arrangements, tickets and entertainment activities, storytelling & campus tours, meal & activity reservations, coordinate car detailing & on-site car refueling, laundry & dry cleaning services, gift & package orders and other amenity services as needed
Ensure reception waiting areas are tidy, well stocked and welcoming
Liaise with in-building, third party cleaning companies to ensure space is kept up to standards

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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