Wedding and Event Planning Manager-Woodcliff Hotel

Louisville, KY, USA|

Job Overview

Benefits

Daily Pay

telemedicine

Virtual mental health care

Health Insurance

Life insurance

401k plan

company match

Paid parental leave

Paid Time Off

Holiday pay

Pet insurance

Employee assistance program

discounts

Job Description

Woodcliff Hotel / Schulte Hospitality Group is a well-established hospitality organization known for its strong service culture and commitment to excellence. Schulte Hospitality Group is an industry-leading third-party management company with over two centuries of combined experience across multiple generations. Their portfolio includes more than 200 locations spanning 38 states and 3 countries, featuring prominent brands such as Marriott, Hilton, IHG, and Hyatt, alongside unique, independent, boutique, and lifestyle properties. This broad and diverse presence highlights the Group's expertise in delivering exceptional guest experiences and managing premier hospitality operations across various market segments.

The mission of Schulte Hospitality Group centers on hospitality excellence, authenticity, respect, and prioritizing the needs of both internal and external stakeholders. The company fosters an inclusive and employee-focused work environment that supports professional development and career growth. As part of this culture, associates are encouraged to feel empowered, supported, and highly motivated to contribute to the company’s ongoing success.

The role of the Wedding/Event Planning Manager at Woodcliff Hotel plays a vital part in maintaining and elevating the hotel’s reputation for outstanding service and event management. This position is designed for a dynamic and service-oriented professional who excels in coordinating, planning, and executing weddings and other events with precision and customer-centric focus. The manager will be responsible for driving business growth by identifying new accounts, securing bookings, and ensuring client satisfaction through tailored event planning services. Strong communication, negotiation, and organizational skills are crucial in this role, as is the ability to multitask and manage a fast-paced workload.

The Wedding/Event Planning Manager will also collaborate closely with sales, catering, and other hotel departments to coordinate event details ranging from menu planning to table arrangements and decorations, ensuring seamless delivery on the client’s vision. The role includes developing a client base through direct sales efforts, conducting hotel and banquet facility tours, and delivering proposals that align with hotel revenue goals. By staying informed of local competitors, the manager can advise leadership on market trends and contribute to strategic planning and budgeting activities.

Schulte Hospitality Group offers a comprehensive benefits package including daily pay options, health and life insurance, 401k with company match, paid parental leave, holiday pay, and more. Associates benefit from free access to telemedicine and virtual mental health care from day one, as well as discounts on various lifestyle products and services through the Schulte Savings Marketplace. This role offers a rewarding, fun, and flexible work environment, emphasizing career advancement within the company’s growing portfolio.

Job Requirements

High school diploma or GED
Minimum of 3 years in hotel or conference catering/sales
Ability to communicate effectively verbally and in writing
Strong negotiating skills
Strong computer skills
Flexible work hours including evenings, weekends, and holidays
Ability to exceed guest and team member expectations

Job Qualifications

High school diploma or GED
Bachelor’s degree preferred
Minimum of 3 years in hotel or conference catering/sales
Excellent verbal and written communication skills
Strong negotiating skills
Proficient computer skills
Ability to communicate effectively and listen actively
Problem-solving ability
Experience in event planning or management preferred
Ability to work flexible hours including evenings, weekends, and holidays

Job Duties

Establishing a client base of organizations, associations, and corporate businesses through direct sales efforts to secure business for the hotel
Negotiating food and beverage, function space, room rates, and hotel services to meet or exceed hotel revenue goals
Achieving all predetermined sales goals for revenue and sales activity
Negotiating contracts according to company standards and ensuring all pertinent aspects of solicitation, closing, and customer communications are complete and documented
Accurately recording all bookings or lost business for the hotel and completing daily/weekly/monthly reports as directed by the DOS/GM
Conducting tours of the hotel and banquet facilities and entertaining qualified potential clients in accordance with company and property policies and procedures
Providing prompt and accurate responses to all client requests for proposals and information
Assisting clients in menu planning and coordinating food, beverage, table arrangements, and decorations to ensure client details are executed
Monitoring local competitors and comparing their operation with ours
Maintaining existing accounts with an active trace/follow up system
Participating in Quarterly/Annual Business and Marketing Plans and assisting with the budget process
Performing various other duties as assigned to meet business objectives