Tradeshow and Meeting Planner at Roxtec Inc Tulsa, OK

Roxtec Inc. is a globally recognized leader in manufacturing module-based cable and pipe seals. Established in 1990, Roxtec has grown rapidly to become the world’s largest manufacturer in its industry, consistently showing an average annual growth rate of 30 percent over the past decade. The company is renowned for its innovative creativity and advanced design capabilities, offering complete sealing solutions that enhance quality, safety, and flexibility in various working environments. With a focus on maintaining high standards and delivering premium solutions, Roxtec serves a wide array of industries worldwide, ensuring their products meet rigorous safety and operational requirements. Headquartered in Tulsa, Oklahoma, Roxtec is committed to fostering a progressive workplace culture that prioritizes employee development, diversity, and excellence.

The Tradeshow and Meeting Planner position at Roxtec, based in Tulsa, OK, is a vital role within the company’s marketing and event coordination team. This full-time role centers on the comprehensive planning and execution of a variety of events including tradeshows, conferences, corporate meetings, and hospitality functions. The successful candidate is responsible for managing all aspects of event logistics from selecting venues and coordinating vendor relations to ensuring the seamless operation of events themselves. Collaboration with the marketing team is critical to promoting engagements effectively and achieving high attendance rates. Frequent travel is inherent to this position, encompassing both domestic and international trips to attend trade shows, conferences, and corporate meetings, including training sessions at Roxtec’s corporate headquarters in Sweden.

The Tradeshow and Meeting Planner must demonstrate exceptional organizational skills and the ability to handle multiple events concurrently. Responsibilities include managing event registrations, overseeing exhibit booth materials, facilitating team building activities and hospitality events, and ensuring marketing displays represent Roxtec’s brand professionally. This role demands a detail-oriented approach, excellent communication skills, and the aptitude for making independent decisions while maintaining a friendly and solution-oriented demeanor. Proficiency in Microsoft Office Suite, especially Excel, Word, PowerPoint, and Outlook, is essential for managing schedules, registrations, and reporting. The ideal candidate will hold a Bachelor’s degree or equivalent experience in event planning, marketing, or a related field, coupled with a readiness to thrive in a dynamic, fast-paced environment. Roxtec values employees who are high achievers with a positive attitude and who can deliver superior results while working independently or collaboratively within a team structure.

This role is physically active, requiring standing, walking, occasional lifting and carrying of items weighing up to 50 pounds, as well as occasional bending and reaching. Work conditions may require the use of personal protective equipment (PPE) as necessary. Roxtec supports a diverse workforce and is an Equal Opportunity Employer, committed to non-discriminatory hiring practices. Employee benefits include comprehensive medical, dental, prescription, and vision coverage, a matching 401(k) plan, paid vacation and holidays, wellness hours, education reimbursement programs, career development opportunities, and flexible or hybrid scheduling options based on the position. Candidates must be legally authorized to work in the United States without need for current or future employer-sponsored work authorization.