Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $20.00 - $24.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group, a leading venue management company, is seeking a dedicated Event Coordinator to join their team full-time at The Baylor Club located in Waco, Texas. Oak View Group is known for its expertise in managing premier venues and delivering unmatched event experiences across various markets. The company prioritizes innovation, quality customer service, and operational excellence, making it a standout player in the event management industry. As part of this dynamic and innovative organization, the Event Coordinator will play a pivotal role in coordinating events that enhance the company’s reputation and customer satisfaction.
The Event Coordinator position based at The Baylor Club entails overseeing all aspects of events hosted at the venue, facilitating smooth execution from planning through to completion. This role includes an hourly wage ranging from $20.00 to $24.00, reflecting the importance and complexity of managing diverse event requirements. The successful candidate will be responsible for collaborating with promoters, sports teams, and operators to ensure every event is delivered with precision, adhering to client and operational needs.
The responsibilities of the Event Coordinator are comprehensive and vital to the seamless operation of the venue. Key tasks involve developing security staffing plans, managing labor, collecting and disseminating event information, assisting with billing preparations, and representing customer service to guests. The position requires meticulous attention to detail and proactive communication with various departments including the Box Office and Operations teams to generate accurate event seating plans and setup requirements. This role also includes post-event reporting to assess outcomes and plan for future improvements.
As a central figure in event execution, the coordinator works closely with facility sports tenants to gather and distribute game-specific requirements, helping to coordinate tenant events effectively. Working directly with promoters and agents to facilitate client needs is a core function, often involving cost estimate preparations and supporting event settlements. Flexibility in working hours, including evenings, weekends, and holidays, is expected to accommodate the varying schedule of events. This full-time role offers valuable exposure to the fast-paced and rewarding event management environment, contributing to career advancement within the Oak View Group and the broader venue management industry.
In addition to a competitive salary, the Event Coordinator benefits from a comprehensive package that includes health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and eleven holidays annually. The role is designed for individuals who thrive in a fast-paced setting, possess strong organizational and interpersonal communication skills, and are committed to delivering exceptional event experiences that exceed client expectations. This opportunity remains open until October 2, 2026, welcoming qualified candidates who aspire to develop their career in event coordination and venue operations.
The Event Coordinator position based at The Baylor Club entails overseeing all aspects of events hosted at the venue, facilitating smooth execution from planning through to completion. This role includes an hourly wage ranging from $20.00 to $24.00, reflecting the importance and complexity of managing diverse event requirements. The successful candidate will be responsible for collaborating with promoters, sports teams, and operators to ensure every event is delivered with precision, adhering to client and operational needs.
The responsibilities of the Event Coordinator are comprehensive and vital to the seamless operation of the venue. Key tasks involve developing security staffing plans, managing labor, collecting and disseminating event information, assisting with billing preparations, and representing customer service to guests. The position requires meticulous attention to detail and proactive communication with various departments including the Box Office and Operations teams to generate accurate event seating plans and setup requirements. This role also includes post-event reporting to assess outcomes and plan for future improvements.
As a central figure in event execution, the coordinator works closely with facility sports tenants to gather and distribute game-specific requirements, helping to coordinate tenant events effectively. Working directly with promoters and agents to facilitate client needs is a core function, often involving cost estimate preparations and supporting event settlements. Flexibility in working hours, including evenings, weekends, and holidays, is expected to accommodate the varying schedule of events. This full-time role offers valuable exposure to the fast-paced and rewarding event management environment, contributing to career advancement within the Oak View Group and the broader venue management industry.
In addition to a competitive salary, the Event Coordinator benefits from a comprehensive package that includes health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and eleven holidays annually. The role is designed for individuals who thrive in a fast-paced setting, possess strong organizational and interpersonal communication skills, and are committed to delivering exceptional event experiences that exceed client expectations. This opportunity remains open until October 2, 2026, welcoming qualified candidates who aspire to develop their career in event coordination and venue operations.
Job Requirements
- 4-year degree from a college or university preferred
- 1 year experience same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays and extended hours
- Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred
- Previous experience with event settlements a plus
Job Qualifications
- 4-year degree from a college or university preferred
- 1 year experience same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays and extended hours
- Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred
- Previous experience with event settlements a plus
Job Duties
- Advance each show/event with an appropriate show/promoter representative in a timely fashion
- Communicate all event information to the appropriate departments and staff
- Develop accurate event seating information with the Box Office Manager and Operations Manager and ensure that event set-ups are accurate
- Communicate in a timely manner with each Department Head regarding specific needs and information for each event
- Prepare and distribute the Event Data Sheet to all staff and departments in a timely manner
- Prepare post-event reports for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested
- Preparation of and submission of expenses for event settlement
- Attend settlement if required
- Execute other operational duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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