Title Event Coordinator | Full-Time | The Baylor Club

Oak View Group (OVG) is a global leader in premium live entertainment infrastructure and services, specializing in venue development, venue management, hospitality, and sponsorship sales. Founded in 2015, OVG operates a portfolio of seven world-class owned venues and works with some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions around the globe, spanning four continents. Their mission is to provide exceptional live event experiences by combining innovative solutions with outstanding venue management and customer service. Located in Waco, Texas, The Baylor Club is one such venue operated under the Oak View Group umbrella, known for hosting an array of entertainment, sports, and cultural events that bring communities together and provide world-class experiences to guests.

The Event Coordinator role at The Baylor Club is a full-time position focused on the seamless planning, coordination, and execution of events hosted within the venue. This position is critical to the successful operation of the facility, ensuring that every event runs smoothly and meets the expectations of promoters, guests, and internal departments alike. The coordinator works closely with promoters, venue staff, sports tenants, and other stakeholders to manage all aspects of event logistics. This includes handling security staffing plans, labor management, coordinating event setups, and managing communication across different departments.

The role offers an hourly wage between $20.00 and $24.00, reflecting the importance of the position within the venue's event management team. As a key player in event operations, the Event Coordinator is responsible for developing and distributing event materials such as seating plans and event data sheets, preparing post-event reports, and assisting with the financial elements of events, including expense submissions and settlements. Flexibility is essential in this role, as it requires availability during nights, weekends, holidays, and extended hours to ensure that all events receive the necessary support.

Beyond the operational responsibilities, the position emphasizes excellent customer service by representing the venue's guests and facilitating promoter and client needs efficiently and professionally. Candidates who thrive in fast-paced environments, have strong organizational skills, and enjoy teamwork will find this role rewarding. Proficiency with Microsoft Office, CAD software, and ticketing platforms like Ticketmaster is preferred, enhancing the coordinator’s ability to manage complex event details and communications effectively.

Oak View Group is committed to diversity and inclusion, recognizing that a variety of perspectives drives innovation and excellence in service. They uphold equal employment opportunities and strive to create an environment where all employees feel valued and supported. Full-time employees enjoy a competitive benefits package, including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and eleven holidays annually.

This is a unique opportunity for individuals passionate about live events and venue operations to contribute to a leading organization in the entertainment industry. Joining The Baylor Club and Oak View Group means becoming part of a dynamic team dedicated to making unforgettable experiences possible across a wide range of event types. The position remains open for applications until October 2, 2026, inviting interested and qualified candidates to apply and be part of an evolving, inclusive workplace culture dedicated to excellence and innovation in event coordination.