Title Event Coordinator | Full-Time | The Baylor Club

Oak View Group (OVG) is a global leader specializing in premium live entertainment infrastructure and services. Since its inception in 2015, OVG has grown to operate a collection of seven world-class venues and serves a clientele of iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. The company’s platform encompasses venue development, end-to-end venue management, hospitality, and sponsorship sales, making it a major player in the global live entertainment industry. Oak View Group prides itself on pioneering innovations that create memorable experiences for audiences and provide exceptional value to partners and clients alike. They are deeply committed to inclusivity, diversity, and fostering innovation through a supportive and diverse workforce.

The Baylor Club in Waco, Texas, operated under Oak View Group’s esteemed venue management division, is seeking a dedicated and skilled Event Coordinator to join their team on a full-time basis. The position comes with an hourly salary ranging from $20.00 to $24.00, reflecting competitive market rates. This role is integral to the successful execution of events within the venue and involves a comprehensive set of responsibilities that require excellent organizational and communication skills.

The Event Coordinator will be primarily responsible for managing all aspects of events held at The Baylor Club. This includes developing and coordinating event-related activities critical to the smooth operation of the facility. The coordinator will handle a wide array of tasks, including maintaining security staffing plans, overseeing labor management, collecting and distributing essential event information from promoters, show representatives, and sports teams, as well as supporting billing preparation and representing the venue in customer service matters. Meticulous attention to detail is a must, as this role ensures every event's logistical needs and departmental activities are aligned and effectively executed.

A typical day for the Event Coordinator involves advancing events by liaising with show promoters in a timely fashion, coordinating with various departments to share event specifics, and preparing detailed event seating plans in collaboration with the Box Office and Operations Managers. The coordinator also prepares and distributes event data sheets and post-event reports to staff and relevant departments, ensuring all parties are informed and any issues are addressed swiftly. Additionally, the role involves meeting with facility sports tenants to gather and disseminate game requirements and working closely with promoters and agents to accommodate client needs, providing cost estimates and managing event settlements when necessary.

To qualify for this position, candidates generally should have at least a four-year degree from a college or university. Experience of one year or more in an equivalent role in arenas, convention centers, stadiums, or theaters is preferred. Familiarity with flexible and sometimes demanding scheduling, including nights, weekends, holidays, and extended hours, is essential due to the nature of live events. Proficiency in Microsoft Office applications is expected, and knowledge of CAD and Ticketmaster ticketing software is considered an added advantage. Prior experience handling event settlements is also beneficial.

Oak View Group values diversity and inclusivity, continuously striving to create environments that reflect the communities they serve while driving excellence in service and innovation. The position at The Baylor Club is an excellent opportunity for candidates seeking to advance their career in event management within a vibrant and global entertainment company. Full-time employees are offered comprehensive benefits including health, dental, and vision insurance, 401(k) savings plans with matching, and paid time off including vacation days, sick days, and eleven holidays annually.

This job posting will remain open until October 2, 2026, providing ample time for interested applicants to apply and become part of a company dedicated to positively disrupting the live event industry worldwide.