Title Event Coordinator | Full-Time | The Baylor Club

Oak View Group (OVG) is a global leader in premium live entertainment infrastructure and services. Established in 2015, the company specializes in venue development and offers complete capabilities encompassing venue management, hospitality, and sponsorship sales. Oak View Group owns and operates a collection of seven world-class venues and serves an extensive client base that includes some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions around the world, spanning four continents. With its dedication to delivering exceptional live experiences and a focus on operational excellence, OVG is a sought-after partner in the live entertainment industry.

The Baylor Club in Waco, Texas, is currently seeking a full-time Event Coordinator to join its dynamic team. This position reports to the Oak View Group and is responsible for overseeing all aspects of events at the venue located at 1001 S M.L.K. Jr Blvd. The hourly wage for this role ranges from $20.00 to $24.00. The Event Coordinator is essential to ensuring that events run smoothly and successfully by managing event logistics, coordinating with promoters, sports teams, and show representatives, and facilitating communication among various departments.

As an Event Coordinator, you will be tasked with advancing shows and events by working directly with promoters and event representatives to ensure all aspects of each event are accurately planned and communicated. You will collaborate closely with the Box Office Manager and Operations Manager to develop precise event seating arrangements. Your role will also involve distributing event-related information promptly to relevant staff and departments to ensure perfect execution.

Additional responsibilities include managing security staffing plans, labor management, event billing support, and serving as a customer service representative to guests. You will prepare and submit event expense settlements and attend settlement meetings if required. Post-event reports are another key component of your duties, allowing for continuous improvement in event delivery and client satisfaction.

This position demands flexibility in work hours, including availability for nights, weekends, holidays, and extended hours to meet the varied scheduling needs of live events. Experience with Microsoft Office products, CAD software, and Ticketmaster ticketing systems will be advantageous for candidates applying for this role, as will prior experience with event settlements. A background in arenas, convention centers, stadiums, or theaters will be highly valued.

Oak View Group fosters a culture of inclusivity and diversity, recognizing that varied perspectives drive innovation and excellence in service delivery. As an equal opportunity employer, OVG is committed to creating a workplace that reflects the diverse communities it serves, encouraging applicants from all backgrounds to apply. This commitment fuels the group's mission to disrupt the live entertainment industry positively and sustainably.

The Event Coordinator role at The Baylor Club is an exciting opportunity for an organized, detail-oriented professional eager to contribute to memorable experiences in a leading live entertainment venue. The position remains open until October 2, 2026, providing ample time for interested candidates to apply and become part of a growing and innovative team dedicated to excellence in event management.