Temporary Events Associate

Chicago, IL, USA|Onsite

Job Overview

Employment Type

Temporary

Hourly

Compensation

Hourly

Exact $25.00

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Paid Time Off

Professional Development

flexible schedule

Employee assistance program

Job Description

The University of Chicago Booth School of Business stands as one of the leading business schools globally, renowned for its rigorous, discipline-based approach to business education. Established in 1898, it holds the distinction of being the second-oldest business school in the United States and is second to none in influencing business education and practices around the world. The school has a rich legacy of producing impactful ideas and visionary leaders who continuously shape the complex and ever-evolving landscape of global business. Its campuses, located in Chicago, London, and Hong Kong, offer state-of-the-art facilities that blend architectural tradition with modern innovation, providing an unparalleled learning environment for students. The Booth School is proud of its unmatched faculty, degree and open enrollment programs offered across three continents, a vast global network of nearly 56,000 accomplished alumni, and strong corporate relationships that facilitate lifelong career opportunities.

The Temporary Events Associate role is an exciting opportunity within the Booth School’s Office of Advancement Events Team. This position is designed to provide crucial administrative and programmatic support to the events team, contributing to the seamless execution of events that uphold the school’s esteemed reputation. The term of this position is temporary, expected to last six months, and involves supporting a broad array of events including in-person, virtual, and hybrid formats. As part of the role, the associate will assist with organizing event planning meetings, managing event logistics such as ordering and shipping supplies, and providing onsite support during events. The role also includes learning and utilizing event registration platforms like Cvent and managing alumni data through Phoenix, the alumni database of record. Responsibilities extend to event communications, invoice processing, and budget tracking, among other administrative duties. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously while maintaining a professional demeanor. The pay rate for this non-exempt, hourly position is $25.00 per hour. Although this position is not benefits eligible, it offers a dynamic work environment at a world-class institution recognized for academic excellence and innovation in business education.

Job Requirements

Bachelor’s degree required
Minimum of one year event support and coordination experience preferred
High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite
Ability to work a minimum three days per week in the office
Availability to work some evening and weekend hours with advance notice
Strong verbal and written communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple tasks and meet strict deadlines
Professional demeanor including tact, discretion, and customer service orientation
Self-motivated with personal accountability

Job Qualifications

Bachelor’s degree required
A minimum of one year of event support and coordination experience preferred
High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required
Proficiency working with event registration platform Cvent preferred
Familiarity with Salesforce preferred

Job Duties

Assist the Office of Advancement Events Team with short-term, long-term, and ad hoc projects
Support in-person, virtual, and hybrid events
Learn the online event registration system, Cvent
Assist in organizing event planning meetings including reserving space, updating and distributing meeting agendas, notes, and other materials
Support event logistics including ordering, packing, and shipping event supplies and printing materials such as nametags, briefings, and registration lists
Provide onsite assistance at events, as requested
Utilize Phoenix, the alumni database of record, to look up, track, and report on event related data
Create basic event briefings and event-related communications
Support the Events Team with invoices and vendor payments, expenses, and budget tracking
Provide pre-event in-office support
Other administrative duties as required