Student Events Coordinator

The Savannah College of Art and Design (SCAD) is a renowned private university dedicated to preparing talented students for creative professions. With campuses strategically located, the institution prides itself on delivering an education that fosters engaged teaching and learning within a vibrant and positively oriented university environment. SCAD emphasizes creativity, innovation, and hands-on experiences that equip students for success in their chosen fields. Beyond academics, SCAD invests significantly in student involvement and vibrant campus life, organizing various events and activations that nurture community spirit, promote networking, and enrich the overall student experience.

The Student Events Coordinator role at SCAD plays a critical part in creating memorable, impactful experiences for both prospective and current students. This full-time position involves meticulous planning and execution of a wide range of student-facing events such as Pre-Bee, Move-in and Welcome Week, Family & Alumni Weekend, Masquerade Ball, SCAD Color Run, Squads Socials, Fête de Lacoste, and other campus events managed by the Office of Student Involvement, SCAD Squads, and Study Abroad programs. Reporting directly to the Director of Involvement Events, the coordinator will manage multiple simultaneous events throughout the academic year, ensuring each activation aligns with SCAD’s mission.

The role requires a highly organized and proactive individual who can develop creative concepts, design décor, create detailed project plans, production timelines, and effectively manage budgets. The coordinator will regularly update leadership on event progress and maintain thorough documentation including photo archives and inventory management of event supplies. Leading event meetings, maintaining open communication with vendors and internal departments, and coordinating marketing efforts are key job functions. Also essential is the ability to work collaboratively with various university departments and city authorities to secure necessary permits and services such as police support, transportation, and security for outdoor or large-scale events.

Key responsibilities extend to overseeing all print, visual media, social media, and web-related requests for assigned events, as well as recruiting, coordinating, and managing event volunteers. The coordinator will also source and manage event entertainment, floral décor, and event giveaways, creating a cohesive and engaging atmosphere representative of SCAD’s values. Financial accountability forms a substantial component of this role, requiring timely completion of purchase requisitions, vendor forms, cost reports, and accurate budget tracking.

Ideal candidates for this position are highly motivated, flexible, and capable of juggling a fast-paced workload with multiple competing priorities. Strong organizational skills, excellent communication, and superior time management abilities are necessary to thrive in this environment. Candidates must possess a proactive mindset and demonstrate the ability to work weekends and evenings when events require it. A valid driver’s license and reliable vehicle access are essential for travel and logistical needs related to event execution.

This dynamic role offers candidates an opportunity to contribute significantly to SCAD’s vibrant campus culture and student engagement initiatives. By orchestrating creative and well-executed events, the Student Events Coordinator ultimately supports the university’s mission to prepare students for success while fostering a lively and supportive university community. The position is ideal for event professionals looking to apply their skills within an educational setting focused on creativity and innovation.