Sr. Special Events Coordinator (Scheduling & Event Services)

Johns Hopkins University (JHU), located in Baltimore, MD, is a prestigious institution renowned worldwide for its dedication to excellence in education, research, and community engagement. As a leading private research university, JHU offers a wide range of programs and services designed to nurture student development and foster an inclusive academic environment. Within the university's multifaceted campus, the division of Student Affairs plays a pivotal role in supporting the student experience by providing critical services including scheduling and event management across its campuses. Positioned on the Homewood Campus, Scheduling & Event Services delivers comprehensive logistical coordination and professional meeting support throughout the year, facilitating over 6,500 events annually and hosting more than 200,000 guests. These events range from academic conferences and workshops to camps and social programs, all benefiting from meticulous planning and execution. The department emphasizes safety, hospitality, and customer service, ensuring a welcoming environment for both internal university organizations and external partners and clients. The Summer housing and programming uniquely showcase the vibrant, immersive on-campus experience available at JHU during the warmer months.

The position of Sr. Special Events Coordinator dedicatedly serves within Scheduling & Event Services to manage the logistics and operational elements of conferences, meetings, and a variety of special events held on campus. This full-time role offers a hybrid work modality, requiring three days onsite at the Homewood Campus and two days remote, with a flexible schedule to accommodate weekend and evening events as necessary. The coordinator acts as the essential liaison among JHU’s internal student organizations, university departments, and external clients, orchestrating all aspects of event execution. Responsibilities include coordination of catering, parking, signage, security, room setups, audiovisual equipment, and third-party rentals. The role demands strong problem-solving capabilities and exceptional interpersonal skills to ensure seamless support and excellent customer service during event activities. Additionally, the coordinator plays a critical role in weekly large planning consultation meetings, bringing together various campus service providers and clients to align resources and expectations effectively. This position is also instrumental in the transition to a new university-wide scheduling system, involving reassessment and improvement of business processes and event coordination best practices. The Sr. Special Events Coordinator will provide leadership in creating detailed event planning documentation, developing banquet event orders, managing digital signage technology, overseeing student ambassador training, and maintaining communication with vendors and university departments. This role offers an impactful opportunity to contribute to the vibrant campus life and successful delivery of diverse events that support the educational mission of Johns Hopkins University.