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Sr. Special Events Coordinator (Scheduling & Event Services)
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $21.25 - $36.90
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
hybrid work schedule
Professional development opportunities
Employee wellness programs
Job Description
Johns Hopkins University, established in 1876, is America\'s first research university and a premier institution known worldwide for its rigorous academic standards and groundbreaking research initiatives. Housing nine world-class academic divisions, this university operates as a cohesive entity fostering innovation, learning, and discovery. Located on the Homewood Campus, the Scheduling & Event Services division within the Student Affairs department plays a vital role in supporting the university\'s mission by facilitating year-round space reservations and providing professional meeting services. Their operations extend beyond traditional academic periods to offer a comprehensive on-campus residential experience during summer, hosting thousands of events annually that... Show More
Job Requirements
- High school diploma required, additional education may substitute for experience and vice versa according to JHU equivalency formula, ability to maintain flexible work schedule including some weekends and evenings, capability to work on-site and in hybrid settings, dependable and professional demeanor for client-facing situations, willingness to travel off-site for event-related responsibilities, ability to provide on-site event support and troubleshoot issues, maintain accurate communication with clients and vendors, training and mentoring abilities for interns and student staff, compliance with pre-employment background check, and vaccination requirements as applicable
Job Qualifications
- High school diploma required, bachelor\'s degree preferred, 2-3 years of successful event planning or coordination experience, 2 years of related audiovisual and technology experience preferred, strong interpersonal and organizational skills, excellent verbal and written communication skills, ability to manage multiple events simultaneously, knowledge of hospitality and event management best practices, proficiency with event and conference programming software, demonstrated problem-solving abilities, ability to establish effective working relationships with diverse populations
Job Duties
- Coordinate, verify, and finalize services for internal and external clients, develop setup diagrams using event software, coordinate weekly planning meetings with service providers and clients, develop banquet event orders for student and department events, collect necessary catering licenses and food waiver forms, create event signage including indoor room and parking signs, communicate effectively with clients and service providers, coordinate door schedules for building events, manage setup diagrams for space turnovers with custodial and facilities, provide on-site event support and troubleshooting, develop and maintain communication templates for client correspondence, host office presentations and conduct site visits, maintain communication with summer coordinators and university departments to secure services, serve as liaison to vendors and hotels for event timelines and issue resolution, analyze and recommend improvements to coordination procedures, assist with mentoring interns and training student ambassadors, oversee programming and maintenance of digital signage, consult and manage equipment orders and third-party vendor relations, manage audiovisual and technical training, stay current on new AV equipment and event technologies, provide on-call technology support during events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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