Sr. Manager of Events

Dallas, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Paid holidays

Paid Time Off

Flexible spending account/hsa

Life insurance

short-term disability

long-term disability

Job Description

PHP Agency Inc., commonly known as PHP, is a leading life insurance field marketing organization founded in 2009. Headquartered in Dallas, Texas, PHP has grown significantly under the visionary leadership of its CEO, entrepreneur Patrick Bet David. The company partners with top insurance and annuity carriers to provide a comprehensive range of insurance products to a diverse clientele. PHP's mission centers on passionately serving its customers through a robust field sales force that boasts over 20,000 licensed agents nationwide. PHP is widely recognized for its dynamic approach to financial services, its commitment to client satisfaction, and its innovative training and... Show More

Job Requirements

Minimum completion of a bachelor's degree
At least 3 years of event or meeting coordination experience
Innovation and resourcefulness
Exceptional client service skills
Strong time management skills
Superior attention to detail
Professional attitude with high energy
Proficiency in Microsoft Office
Experience with cloud-based project management tools
Basic web design skills or HTML knowledge
Excellent communication skills
Ability to work collaboratively in a team
Flexibility to travel occasionally for regional and national meetings

Job Qualifications

Bachelor's degree
Minimum 3 years event/meeting coordination experience
Strong written and verbal communication skills
Excellent computer skills including Microsoft Office and cloud-based project management tools
Basic web design experience or knowledge of HTML
Exceptional client service skills
Ability to manage multiple concurrent tasks efficiently
Superior attention to detail and organizational skills
High energy and positive professional attitude
Ability to work effectively as a team member
Experience in financial services or insurance industry a plus
Certified Meeting Planner (CMP) certification is desirable but not required

Job Duties

Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, and post-event reporting
Work on multiple national meetings, both small and large-scale conferences and events simultaneously
Work with Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, requests for proposals (RFPs), etc.
Create and send event marketing communications via email, web, print
Send and track correspondence with speakers and sponsors/exhibitors
Coordinate creation of event agenda
Organize and manage event registration platform pre/during/post event
Project manage deliverables with all team members to help ensure deadlines are met
Prepare banquet event order (BEO) information with event venues
Coordinate travel, lodging and expenses for participants traveling to meetings
Create and manage budgets and collection of registration, sponsorship income and exhibit fees
Work directly with registrants on problems and inquiries, providing excellent customer service
Develop and maintain solid relationships with exhibitors/sponsors
Coordinate with marketing team on event materials and signage
Oversee meeting preparation, supplies ordering and packing/shipping of event materials
Coordinate with events and recognition teams to source and organize event recognition
Staff events (internal and external resources) and manage onsite event registration
Includes occasional travel to regional and national meetings requiring flexibility in schedule
Data entry and daily administrative functions
Create invoices and receipts as requested, track expenses for event budget reconciliation
Create and analyze online evaluations/surveys and prepare post-event reports
Other duties related as assigned by the Supervisor/Executive Team

Job Criteria

Experience

Expert Level (7+ years)

Job Location

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