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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $61,800.00 - $82,025.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
incentive plan
Professional Development
hybrid work environment
Job Description
The American Medical Association (AMA) is the United States' largest professional association representing physicians. It operates as a non-profit organization dedicated to promoting the art and science of medicine and enhancing public health. With a strong mission to improve the health of the nation, the AMA serves as a unifying voice and powerful advocate for America's physicians, their patients, and communities across the country. The organization is distinguished by its commitment to fostering an inclusive culture where employees are empowered to excel and make meaningful contributions toward improving healthcare outcomes. The AMA prioritizes social responsibility, professional development, and creating an... Show More
Job Requirements
- Associate's degree required
- minimum 5+ years experience in meeting-related fields
- certified meeting planner (CMP) preferred
- CVENT certification preferred
- excellent time management skills
- ability to supervise temporary staff
- excellent interpersonal and communication skills
- strong planning and organization skills
- proficiency with Microsoft Office, Windows 10, Teams and Zoom
- experience managing budgets
- experience with vendor management and rate negotiations
- familiarity with nonprofit sectors and healthcare preferred
- some travel required
- some evening and weekend work required
Job Qualifications
- Associate's degree required, bachelor's degree preferred
- minimum 5+ years experience in meeting-related fields including registration and planning
- certified meeting planner (CMP) preferred
- CVENT certification preferred
- excellent time management skills
- ability to supervise temporary staff at meetings
- excellent interpersonal and communication skills both verbal and written
- strong planning and organization skills
- excellent computer skills including proficiency with Microsoft Office, Windows 10, Teams, and Zoom
- experience managing budgets
- demonstrated experience with vendor management and rate negotiations
- familiarity with nonprofit sectors and healthcare industry preferred
Job Duties
- Coordinate and manage exhibit booth requirements
- coordinate and manage internal and external meetings and events in-person, virtually and hybrid
- develop timelines and help advise on resource availability for current and incoming projects to provide input on feasibility
- responsible for coordinating logistics and other workshop/meeting-related requirements including overseeing and implementing safety, security and emergency protocols across all assigned meetings
- select sites, negotiate rates, and execute contracts
- serve as a liaison with internal stakeholders including finance and legal
- build and maintain relationships with hotels and vendor suppliers
- track the budget and guide the business unit on budget development, reconcile pre/post show reports and post-event billing, and ensure timely payments
- assist with chargebacks and financial reporting related to event platforms
- support sustainability initiatives in event planning and vendor selection
- assess repeat meetings and recommend innovative meeting approaches
- create event pages using CVENT
- monitor and generate reports
- provide online and onsite registration support including processing meeting registrations and payments
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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