Sr. Events Planner II (Hybrid)

The American Medical Association (AMA) is the United States' largest professional association representing physicians. It operates as a non-profit organization dedicated to promoting the art and science of medicine and enhancing public health. With a strong mission to improve the health of the nation, the AMA serves as a unifying voice and powerful advocate for America's physicians, their patients, and communities across the country. The organization is distinguished by its commitment to fostering an inclusive culture where employees are empowered to excel and make meaningful contributions toward improving healthcare outcomes. The AMA prioritizes social responsibility, professional development, and creating an environment where collaboration and innovation thrive.

The AMA is currently seeking a Sr. Events Planner II to join its Corporate Services team at its Chicago, IL corporate office. This hybrid role requires the candidate to work three days per week onsite. The position involves managing and supervising AMA-sponsored meetings as well as providing comprehensive event planning and coordination support to AMA business units for ancillary meetings. As a Sr. Events Planner II, the incumbent will be responsible for end-to-end management of meetings and conferences, including short- and long-term planning, vendor negotiations, contracts execution, and budget oversight. The role serves as the onsite liaison for hotel partners and internal stakeholders and plays a key part in ensuring events operate smoothly and successfully.

Key responsibilities include coordinating exhibit booth requirements, managing event logistics for in-person, virtual, and hybrid meetings, developing comprehensive timelines, and overseeing safety and emergency protocols at meetings. The position also involves liaising with finance, legal, and other departments to ensure contractual and budgetary compliance. Expertise in event management software, particularly CVENT, is essential as the planner will create event pages, monitor registrations, process payments, and generate reports. The role demands strong interpersonal skills, exceptional organizational abilities, and the capacity to handle multiple complex projects simultaneously while maintaining a calm and professional demeanor under pressure.

The AMA values candidates with a background in nonprofit or healthcare sectors and expects some travel, evening, and weekend work as part of the responsibilities. The position is exempt and offers a salary range from $61,800 to $82,025, with pay determined by qualifications, experience, and geographic location. There is also an incentive plan, and AMA provides comprehensive benefits to its employees. Joining AMA means becoming part of a mission-driven organization devoted to transforming healthcare and promoting public wellbeing.