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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.50 - $28.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Travel opportunities
Professional Development
Retirement Plan
Employee Discounts
Job Description
On Location is a global leader in premium experiential hospitality, delivering unparalleled ticketing services, curated guest experiences, live event production, and travel management across various high-profile sectors including sports, entertainment, fashion, and culture. The company specializes in providing official and immersive experiences at marquee events worldwide, such as the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and many others. On Location partners officially or as a service provider with over 150 iconic rights holders including the International Olympic Committee (IOC) for Milano Cortina 2026 and Los Angeles 2028 Olympic Games, FIFA, NFL, NCAA, UFC,... Show More
Job Requirements
- 3-4 years of experience in event planning, program coordination, hospitality, or related fields
- Experience supporting corporate, luxury, or high-touch client events (domestic experience required, international a plus)
- Familiarity working with event vendors such as hotels, transportation providers, caterers, decor/floral teams, and staffing agencies
- Experience supporting client communications and day-to-day relationship management
- Comfortable working with budgets and financial tracking (experience with six-figure budgets a plus)
- Bachelor's degree in Hospitality Management, Business, Communications, Marketing, Sports Management, or related field
- Proficiency in Microsoft Office Suite, SharePoint, Microsoft Teams, DocuSign, Google Suite, and Slack
- Strong organizational skills with exceptional attention to detail
- Ability to multitask and remain calm under pressure
- Strong written and verbal communication skills
- Good timekeeping and work ethic characterized by commitment, motivation, and positive energy
Job Qualifications
- Bachelor's degree in Hospitality Management, Business, Communications, Marketing, Sports Management, or related field
- 3-4 years of experience in event planning, program coordination, hospitality, or related fields
- Experience supporting corporate, luxury, or high-touch client events (domestic experience required, international a plus)
- Familiarity working with event vendors such as hotels, transportation providers, caterers, decor/floral teams, and staffing agencies
- Experience supporting client communications and day-to-day relationship management
- Comfortable working with budgets and financial tracking (experience with six-figure budgets a plus)
- Proficiency in Microsoft Office Suite, SharePoint, Microsoft Teams, DocuSign, Google Suite, and Slack
- Strong organizational skills with exceptional attention to detail
- Ability to multitask and remain calm under pressure
- Strong written and verbal communication skills
- Good timekeeping and work ethic characterized by commitment, motivation, and positive energy
Job Duties
- Support all phases of event planning and execution, including pre- and post-event tasks, for individual events or multi-event client programs
- Support the development, documentation, and implementation of efficient procedures and systems while proactively anticipating and addressing client needs
- Assist Amplify delivery team with onsite event execution, including vendor coordination and staff oversight
- Track project timelines, milestones, and deliverables to ensure deadlines are met
- Support budget tracking, expense management, and post-event reconciliation
- Coordinate logistics including guest lists, hotel accommodations, transportation, staffing, Run of Shows (ROS), and vendor communications
- Participate in weekly client calls and internal status meetings
- assist with meeting notes and follow-ups
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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