Special Events Manager

Palm Beach Opera is one of the nation's most highly regarded opera companies, noted for its 65-year legacy of excellence in mainstage productions featuring internationally renowned singers, a robust education program that has made a significant impact throughout Southeast Florida, and one of the premier resident artist training programs in the industry. As a cultural cornerstone in the arts community, Palm Beach Opera is dedicated to creating memorable experiences that engage audiences and cultivate a deep appreciation for opera through world-class performances and educational initiatives.

The Special Events Manager role at Palm Beach Opera offers an exciting opportunity for a detail-oriented and highly skilled professional to lead the planning and execution of elegant, mission-driven events. This full-time position comes with a competitive salary range of $70,000 to $75,000 per year and focuses on deepening relationships that drive philanthropic engagement. The ideal candidate will possess a unique blend of strong creative instincts and technical precision, thriving in a fast-paced environment where project management excellence is essential.

In this role, the Special Events Manager will be responsible for producing donor-centric events that align with fundraising goals and enhance patron engagement while reflecting the sophistication and values of Palm Beach Opera. These events will include receptions, opening night dinners, a Lunch & Learn series, Board of Directors trips, and the prestigious annual Gala at The Breakers, which attracts approximately 400 guests. The manager will collaborate extensively across departments, including development, marketing, and artistic teams, to ensure seamless coordination and compelling event materials.

A core aspect of the position involves meticulous management of event logistics such as venues, catering, audiovisual and design elements, along with negotiating favorable vendor agreements. Attention to detail is paramount, from creating accurate budgets and timelines to overseeing guest lists, RSVPs, seating arrangements, and personalized interactions with donors and sponsors. Utilizing advanced skills in Microsoft Excel and CRM systems like Tessitura or similar platforms, the manager will analyze data to inform strategies, improve donor outreach, and optimize event outcomes.

The Special Events Manager will also maintain data integrity within CRM and company records, track attendance, giving, and engagement, and lead post-event reporting designed to translate findings into actionable insights for continuous improvement. Representing Palm Beach Opera’s mission and values with warmth, professionalism, and enthusiasm, the role demands excellent communication skills and a high level of discretion when handling sensitive donor information.

This position offers the chance to contribute to an esteemed arts institution, where each event not only supports fundraising goals but also strengthens community ties and elevates the cultural landscape. Candidates with 3+ years of relevant experience in event planning or fundraising within nonprofit or arts environments, coupled with strong organizational capabilities and a proactive approach to problem-solving, will excel in this dynamic and rewarding role. Flexibility to work evenings and weekends as required for event execution is also necessary.