Job Overview
Employment Type
Full-time
Hourly
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
flexible schedule
Professional development opportunities
Employee Discounts
Retirement Plan
Job Description
The Arkansas Museum of Fine Arts (AMFA), located in the heart of Little Rock, Arkansas, is a premier cultural institution dedicated to enriching the community through exceptional arts programming and exhibitions. AMFA is renowned for its commitment to presenting sophisticated and polished events that showcase artistic excellence while fostering cultural engagement. As a cornerstone of the region’s cultural landscape, the museum offers a dynamic environment where creativity, professionalism, and community connection are paramount. This setting provides a unique opportunity for individuals passionate about the arts and event management to contribute to an esteemed institution that continually elevates the cultural experience for its visitors and supporters.
The Special Events Coordinator position at AMFA plays an integral role in the success of the museum’s event programming. Reporting directly to the Associate Director of Special Events, the Special Events Coordinator is responsible for managing a diverse portfolio of events, including weddings, corporate gatherings, exhibition openings, donor receptions, and family activities. This full-time, hourly, and non-exempt role is centered around the meticulous coordination, logistical planning, and flawless execution of both AMFA-driven and facility rental events. The ideal candidate will bring a creative and visionary approach to event design, paired with exceptional organizational skills and a proven ability to manage complex event setups and vendor relationships.
This role is designed for a trendsetter and logistical expert who is passionate about creating unmatched event experiences that embody the museum's standards of prestige and professionalism. The Special Events Coordinator will function as an essential partner in bringing AMFA’s signature events to life, ensuring every element—from detailed room layouts and décor plans to production schedules and load-in/load-out procedures—is executed with precision and style. Flexibility is crucial for this role, given that the coordinator must be available during nights and weekends, working collaboratively with internal departments and external vendors to deliver seamless and memorable cultural events.
Additionally, the Special Events Coordinator will provide vital administrative support, handling event-related correspondence, scheduling, and documentation, utilizing event management software and Microsoft Office tools. This position requires a high level of customer service focus, professionalism, and the ability to remain calm and solve problems in high-pressure, real-time event environments. Physical stamina and mobility are important, as event setup, execution, and breakdown demand prolonged standing, walking, lifting, and manual dexterity.
In summary, the Special Events Coordinator at AMFA is more than an event planner; this role is a key cultural ambassador and operational expert dedicated to elevating the museum’s presence and impact through innovative, well-executed programming. By joining the AMFA team, you will have the chance to contribute to the cultural fabric of Little Rock, gaining valuable experience in the fine arts sector while helping to craft experiences that are unmatched in quality and prestige within the region.
The Special Events Coordinator position at AMFA plays an integral role in the success of the museum’s event programming. Reporting directly to the Associate Director of Special Events, the Special Events Coordinator is responsible for managing a diverse portfolio of events, including weddings, corporate gatherings, exhibition openings, donor receptions, and family activities. This full-time, hourly, and non-exempt role is centered around the meticulous coordination, logistical planning, and flawless execution of both AMFA-driven and facility rental events. The ideal candidate will bring a creative and visionary approach to event design, paired with exceptional organizational skills and a proven ability to manage complex event setups and vendor relationships.
This role is designed for a trendsetter and logistical expert who is passionate about creating unmatched event experiences that embody the museum's standards of prestige and professionalism. The Special Events Coordinator will function as an essential partner in bringing AMFA’s signature events to life, ensuring every element—from detailed room layouts and décor plans to production schedules and load-in/load-out procedures—is executed with precision and style. Flexibility is crucial for this role, given that the coordinator must be available during nights and weekends, working collaboratively with internal departments and external vendors to deliver seamless and memorable cultural events.
Additionally, the Special Events Coordinator will provide vital administrative support, handling event-related correspondence, scheduling, and documentation, utilizing event management software and Microsoft Office tools. This position requires a high level of customer service focus, professionalism, and the ability to remain calm and solve problems in high-pressure, real-time event environments. Physical stamina and mobility are important, as event setup, execution, and breakdown demand prolonged standing, walking, lifting, and manual dexterity.
In summary, the Special Events Coordinator at AMFA is more than an event planner; this role is a key cultural ambassador and operational expert dedicated to elevating the museum’s presence and impact through innovative, well-executed programming. By joining the AMFA team, you will have the chance to contribute to the cultural fabric of Little Rock, gaining valuable experience in the fine arts sector while helping to craft experiences that are unmatched in quality and prestige within the region.
Job Requirements
- High school diploma or equivalent
- 2-4 years of direct experience in event planning, production, or hospitality
- Experience within a cultural institution, fine arts venue, or luxury brand preferred
- Proven ability to manage complex event setups and vendor coordination
- Strong organizational and documentation skills
- Ability to work flexible hours including nights and weekends
- Physical ability to stand, walk, climb stairs, lift up to 30 pounds, and perform manual tasks
- Proficient in Microsoft Office and event management software
- Excellent communication and problem-solving skills
- Must maintain a professional appearance and demeanor
Job Qualifications
- High school diploma or equivalent
- 2-4 years of experience in event planning, production, or hospitality preferably in cultural institutions or luxury brands
- Proven expertise in logistical management and vendor coordination
- Exceptional organizational skills with strong attention to detail
- Creative thinker with a passion for event design and the arts
- Strong interpersonal and communication skills
- Ability to remain calm and solve problems under pressure
- High commitment to professionalism and customer service
- Proficiency in event management software and Microsoft Office Suite
- Flexible schedule with availability for nights and weekends
Job Duties
- Coordinate and execute a wide range of AMFA-driven programming and facility rental events
- Serve as on-site support during events, including nights and weekends
- Create and manage detailed event documentation such as Event Orders, room layouts, décor plans, and production schedules
- Assist and direct facilities team during event setup and breakdown to ensure flawless execution
- Track event-related invoices, contracts, and administrative paperwork
- Provide administrative support including scheduling, correspondence, and data entry
- Collaborate with internal departments and external vendors to ensure high standards and smooth event operations
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
