Special Events Coordinator - Fair Park (Park and Recreation)
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $62,379.20 - $76,585.60
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible spending account
Job Description
The City of Dallas is a prominent municipal government located in the heart of the Dallas-Fort Worth Metroplex, known for its dynamic growth and commitment to enhancing the quality of life of its residents. As one of the largest employers in the region, the City of Dallas prides itself on fostering a workplace that values service, innovation, and community engagement. With a robust Parks and Recreation Department, the city offers diverse opportunities for professionals who want to contribute meaningfully to the community while pursuing career advancement. Known for its inclusive and supportive work culture, the City of Dallas provides competitive benefits and growth opportunities tailored to help employees thrive both personally and professionally.
The Special Events Coordinator role within the Parks and Recreation Department plays a crucial part in promoting economic growth and community development by managing and facilitating special events, permitting, and commercial filming activities throughout the city. This position is designed for individuals passionate about event planning, public relations, and economic development who want to make a tangible impact on the city’s vibrant cultural and recreational landscape. The coordinator is responsible for a wide variety of functions ranging from coordinating logistics to ensuring compliance with city policies and regulations.
The Special Events Coordinator works closely with various city departments, community organizations, and stakeholders to attract and manage special events that boost economic activity and community pride. The role involves developing and administering permits, coordinating marketing efforts, negotiating agreements with partners, and ensuring that all events comply with necessary insurance and regulatory requirements. Additionally, the position requires active collaboration with the Marketing and Communications Group to manage the department’s social media presence and promotional efforts.
Operating as a liaison between the Parks and Recreation Department and city leadership, the Special Events Coordinator helps to develop strategic initiatives that foster community engagement and economic vitality. The annual salary range for this position is between $62,379.20 and $76,585.60, with the final offer dependent on the candidate's qualifications. The City of Dallas is an Equal Opportunity Employer, providing a welcoming environment for all applicants.
This role offers a perfect blend of creative event management, administrative responsibility, and community involvement. Those interested in joining the City of Dallas team can expect a varied workload that includes overseeing event permits, coordinating pre- and post-event meetings, managing staff and volunteer logistics, and crafting detailed reports for city leadership and public safety officials. Candidates with a background in event coordination, marketing, public relations, or related fields will find this role particularly rewarding. The City values proactive individuals who can evaluate and improve policies, handle multiple projects simultaneously, and communicate effectively across diverse groups.
In summary, the Special Events Coordinator position with the City of Dallas Parks and Recreation Department offers an engaging career pathway for professionals dedicated to enhancing the city's cultural and economic fabric through expertly managed events and public programs. It combines strategic planning, community interaction, and operational management in a role that supports both the city's residents and its ongoing growth and development.
The Special Events Coordinator role within the Parks and Recreation Department plays a crucial part in promoting economic growth and community development by managing and facilitating special events, permitting, and commercial filming activities throughout the city. This position is designed for individuals passionate about event planning, public relations, and economic development who want to make a tangible impact on the city’s vibrant cultural and recreational landscape. The coordinator is responsible for a wide variety of functions ranging from coordinating logistics to ensuring compliance with city policies and regulations.
The Special Events Coordinator works closely with various city departments, community organizations, and stakeholders to attract and manage special events that boost economic activity and community pride. The role involves developing and administering permits, coordinating marketing efforts, negotiating agreements with partners, and ensuring that all events comply with necessary insurance and regulatory requirements. Additionally, the position requires active collaboration with the Marketing and Communications Group to manage the department’s social media presence and promotional efforts.
Operating as a liaison between the Parks and Recreation Department and city leadership, the Special Events Coordinator helps to develop strategic initiatives that foster community engagement and economic vitality. The annual salary range for this position is between $62,379.20 and $76,585.60, with the final offer dependent on the candidate's qualifications. The City of Dallas is an Equal Opportunity Employer, providing a welcoming environment for all applicants.
This role offers a perfect blend of creative event management, administrative responsibility, and community involvement. Those interested in joining the City of Dallas team can expect a varied workload that includes overseeing event permits, coordinating pre- and post-event meetings, managing staff and volunteer logistics, and crafting detailed reports for city leadership and public safety officials. Candidates with a background in event coordination, marketing, public relations, or related fields will find this role particularly rewarding. The City values proactive individuals who can evaluate and improve policies, handle multiple projects simultaneously, and communicate effectively across diverse groups.
In summary, the Special Events Coordinator position with the City of Dallas Parks and Recreation Department offers an engaging career pathway for professionals dedicated to enhancing the city's cultural and economic fabric through expertly managed events and public programs. It combines strategic planning, community interaction, and operational management in a role that supports both the city's residents and its ongoing growth and development.
Job Requirements
- Bachelor's degree in event coordination, public relations, marketing, or related arts education
- minimum of five years experience in event planning, management, permitting, or related customer service
- CPR/AED/First Aid certification
- strong knowledge of public relations, marketing, and promotion
- excellent negotiation skills
- ability to communicate effectively both verbally and in writing
- proficiency with report preparation and data management
- ability to manage multiple projects and adhere to policies
- experience in community engagement and partnership development
Job Qualifications
- Bachelor's degree in event coordination, public relations, marketing, or other arts education
- five years of experience in event planning and management, permitting, or customer service
- CPR/AED/First Aid certification
- thorough knowledge of public relations, marketing, and promotion principles
- ability to negotiate contracts and manage event logistics
- strong communication skills both verbal and written
- experience in managing customer accounts and explaining policies
- proficiency in preparing accurate reports and maintaining detailed records
- ability to develop marketing strategies and evaluate event success
- knowledge of cost analysis and cost recovery recommendations
- ability to recommend and administer policies and procedures
- strong interpersonal skills to maintain effective working relationships
Job Duties
- Coordinates, develops, facilitates, and fosters economic growth through community programs, special events, and strategic initiatives
- coordinates and facilitates all aspects and logistics of special events for various departments throughout the city
- develops, reviews, manages, and monitors all event permits to ensure compliance with insurance and regulatory requirements
- processes and administers the handling of multiple applications for special events
- initiates renewal of agreements with individuals and community partners
- negotiates donations, deal points, and scope of work
- conducts risk management assessments
- markets, promotes, and advertises Dallas areas by attracting special events
- provides support, communication, and facilitation for events
- creates promotional and informational materials
- consults and assists the special events advisory committee in goal development
- prepares reports and traffic advisories
- communicates special event information to city departments
- coordinates and facilitates pre and post event meetings
- participates in training, mentorship, and leadership of staff
- reviews and recommends changes to policies and procedures
- develops and implements cost recovery systems
- coordinates logistics including staff management, work order requests, equipment hire, site plans, vendors, and volunteers
- prepares reports, writes procedures, oversees projects, evaluates results, and composes executive summaries
- creates and maintains databases and spreadsheets
- serves as liaison to Mayor-Council Office, Park Board, and community organizations
- collaborates with Marketing and Communications Group to manage social media content
- performs other assigned work as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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