Senior Events Planner/ Conference Coordinator

Columbia, MD, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $28.25 - $41.50

Work Schedule

Standard Hours

Benefits

competitive salary

Health Insurance

Training and Development

Paid Time Off

Equal opportunity employer

Job Description

Strativia is a dynamic and rapidly growing company specializing in providing professional consulting services to federal government agencies. Known for its commitment to excellence and customer satisfaction, Strativia prides itself on delivering high-quality solutions and support to its clients, particularly in the areas of event planning, project management, and administrative support. The company values its employees as its greatest asset and fosters a collaborative and inclusive work environment where innovation and professional growth are encouraged. With a focus on diversity and equal opportunity, Strativia is dedicated to creating an equitable workplace that welcomes individuals from all backgrounds and experiences. The company offers competitive salaries, comprehensive health benefits, and robust training and development programs to support the ongoing personal and career development of its staff. Joining Strativia means becoming part of a fun, fast-paced, and supportive team that is actively shaping the future of government consulting services.

The Senior Event Planner at Strativia plays a critical role in supporting federal government clients by providing comprehensive planning and coordination for a diverse range of events including meetings, workshops, conferences, and special functions. This full-time position requires a highly organized and detail-oriented professional able to manage multiple complex projects simultaneously while ensuring seamless event execution. The Senior Event Planner’s responsibilities range from venue selection, travel and lodging arrangements, attendee registration, and onsite event support to budget monitoring and post-event evaluations. Beyond logistical coordination, this role demands excellent communication and customer service skills to act as a liaison among government personnel, contractors, vendors, and stakeholders, ensuring all parties are aligned and informed. Additionally, the planner must ensure full compliance with federal regulations, accessibility requirements, and organizational policies, upholding a high standard of professionalism and operational excellence. This position offers the opportunity to work independently and collaboratively within a team-oriented environment, contributing to the successful delivery of events that meet client expectations and foster positive stakeholder engagement. Candidates with a background in federal client support and expertise in utilizing event registration systems and virtual meeting technologies are highly preferred. Strativia supports career growth through ongoing training, providing a supportive atmosphere where employees can thrive while contributing to impactful government projects.

Job Requirements

Associate's degree in event management, hospitality management, business administration, communications, marketing, public administration, or a related field
minimum of five years of experience in event planning, conference management, meeting coordination, or related administrative support functions
experience supporting federal government clients or government-sponsored events preferred
demonstrated experience coordinating conferences, meetings, workshops, and stakeholder engagement events
experience managing event logistics, venue coordination, registration systems, travel arrangements, and vendor relationships
strong organizational and project management skills
experience preparing meeting materials, reports, presentations, and event documentation
proficiency with Microsoft Office suite including Word, Excel, PowerPoint, Outlook, and Teams
experience utilizing event registration platforms and virtual meeting technologies
strong written and verbal communication skills
excellent customer service and stakeholder engagement abilities
ability to work independently and collaboratively in a fast-paced environment
strong attention to detail and problem-solving skills
ability to travel occasionally in support of meetings and conferences, as required
ability to obtain and maintain any required government suitability or background clearance

Job Qualifications

Associate's degree in event management, hospitality management, business administration, communications, marketing, public administration, or a related field preferred
minimum of five years of experience in event planning, conference management, meeting coordination, or related administrative support functions
experience supporting federal government clients or government-sponsored events preferred
demonstrated experience coordinating conferences, meetings, workshops, and stakeholder engagement events
experience managing event logistics, venue coordination, registration systems, travel arrangements, and vendor relationships
strong organizational and project management skills
experience preparing meeting materials, reports, presentations, and event documentation
proficiency with Microsoft Office suite including Word, Excel, PowerPoint, Outlook, and Teams
experience utilizing event registration platforms and virtual meeting technologies
strong written and verbal communication skills
excellent customer service and stakeholder engagement abilities
ability to work independently and collaboratively in a fast-paced environment
strong attention to detail and problem-solving skills

Job Duties

Plan, coordinate, and execute meetings, conferences, workshops, and special events
coordinate all event logistics, including venue selection, conference room reservations, travel arrangements, lodging accommodations, and attendee registration
develop and maintain event timelines, project schedules, and planning checklists
create and manage online event registration systems and attendee tracking databases
prepare meeting and conference materials, including agendas, name badges, table tents, binders, signage, presentations, and electronic media
coordinate printing and production of event materials and ensure sufficient quantities are available for attendees
assist with the preparation, review, and distribution of meeting minutes, reports, and post-event documentation
coordinate audio-visual requirements and ensure equipment is operational prior to event start times
serve as a liaison between vendors, facilities, hotels, event venues, and government stakeholders
monitor event budgets, track expenses, and assist with procurement and other direct cost requirements
coordinate attendee communications before, during, and after events
conduct post-event evaluations and satisfaction surveys and prepare summary reports
support conference setup, onsite event operations, and event closeout activities
track project milestones and provide regular status updates to management and stakeholders
maintain event records, documentation, and reporting files
identify and resolve logistical issues while ensuring seamless event execution
ensure compliance with applicable federal regulations, accessibility requirements, and organizational policies
support multiple events simultaneously while meeting established deadlines and quality standards
other duties as assigned